Contract Manager Specialist
Job in
Ocala, Marion County, Florida, 34479, USA
Listed on 2026-07-27
Listing for:
State of Florida
Full Time
position Listed on 2026-07-27
Job specializations:
-
Business
Regulatory Compliance Specialist, Financial Compliance, Business Administration
Job Description & How to Apply Below
Requisition No: 880343
Agency:
Children and Families
Working Title:
CONTRACT MANAGER SPECIALIST
- Pay Plan:
Career Service
Position Number:
Salary: agency to update
Posting Closing Date: 07/31/2026
Total Compensation Estimator Tool
DESCRIPTION
The Contract Manager Specialist supports the Department's OCFW program office in the development, administration, and oversight of contracts and procurements. This position assists in ensuring contract activities comply with Florida Statutes, state procurement rules, DCF policies, and program standards. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout.
REQUIREMENTS
Florida procurement and contracting processes, or ability and initiative to quickly learn Government or non-profit grant and contract administration principles Microsoft Office Suite, especially Excel and Word
Essential Job Functions
Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.
Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance with approved funding. Monitor provider performance through the review of required reports, deliverables, data, documentation, and outcome indicators.
Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.
Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow-up. Maintain accurate, complete, and audit-ready contract files, financial records, and supporting documentation within designated contract management systems.
Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner. Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues. Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.
Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.
Educational Requirements:
Experience in contract management, grant administration, fiscal review, or procurement is highly desirable.
FCCM certification or willingness to achieve FCCM within 1 year of hire.
Work Experience Requirements:
Preferred Experience
Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments
Experience reviewing invoices, budgets, rate structures, or financial documentation
Experience working with providers, sub-recipients, or vendors in a regulatory or compliance capacity
Experience with performance monitoring, corrective actions, or quality assurance
Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis
Software Proficiency:
Microsoft Office (Word, Excel, Outlook, PowerPoint)
SharePoint or other document management tools
Ability to learn contract management systems (e.g., FACTS/CARS)
Ability to learn state financial systems (e.g., FLAIR)
Familiarity with performance or data reporting tools preferred
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit
To better understand the value of the benefits package offered, please visit our Total Compensation Estimator at:
State of Florida Total Compensation Estimator ()
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are…
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