Executive Operations Coordinator

The Safety Geek | Ocala, FL | Part-Time (15-20 hrs/week) with Growth Potential

Anticipated

Start Date:

Mid- to Late-February 2026

We’re on a mission to dominate the industry and become the category Queen of Safety Management Training by supporting safety professionals at all stages of their career – from the very start to the role of Chief Safety Officer to building their own safety industry business. We offer comprehensive training and support, including regulations, management processes, leadership, business development, and advanced strategy, so safety professionals can create world-class programs worthy of VPP star or ISO certification.

Through our online education platform, we’re helping thousands of safety professionals transform their careers and change the culture of workplace safety.

Be the operational force behind a fast-growing, mission-driven business – where your systems create freedom, your ownership drives growth, and your work directly impacts thousands of careers.

This isn’t your typical executive assistant job. You’ll be the right hand to the CEO of The Safety Geek, running the day-to-day operations that keep our online education business humming while we help thousands of safety professionals transform their careers. We’re an AI-first, automation-obsessed company that values systems over busywork, ownership over hand-holding, and results over hours logged. Starting part-time with serious growth potential (think Operations Manager or Chief of Staff), you’ll have the autonomy to build processes, implement smart solutions, and make this role your own.

If you thrive on creating order from chaos, get excited about using technology to eliminate repetitive work, and want to be part of a mission that actually matters – this could be your perfect fit.

Content & Community Administration

• Own the content pipeline – schedule and publish newsletters, podcasts, and community events that keep our audience & students engaged
• Process community event replays by creating transcripts, uploading audio/video/transcripts to the course platform and community, and announcing new content to members
• Handle administrative tasks that keep the community running smoothly

Customer Experience & Communication

• Be the first line of connection for our customers – manage all support channels (email, voicemail, text) with responsiveness and care
• Actively participate in weekly webinars by monitoring chat and answering member questions in real-time

Product Operations

• Fulfill orders from start to finish – assemble packages, create shipping labels, and manage post office runs or schedule pickups
• Keep operations running smoothly by managing inventory and ordering supplies before we run out

Executive Support

• Manage CEO’s time and attention – filter and prioritize emails, optimize calendar for maximum productivity
• Coordinate all travel logistics so the CEO can focus on what matters when on the road
• Provide both virtual and on-the-ground support at speaking engagements, handling details so presentations go flawlessly
• Coordinate with event planners to ensure all conference deliverables are submitted on time
• Send invoices as needed and follow up on outstanding or failed payments to ensure timely collection
• Organize and categorize receipts to keep financial records clean and bookkeeper-ready

You’re an experienced executive assistant who’s tired of just maintaining someone else’s status quo – you want to build something. This role starts part-time (approximately 15-20 hours per week) but has real growth potential as the business scales. There’s room to advance into a Chief of Staff or Operations Manager role for the right person who proves they can own outcomes and drive results.

You’re the rare admin who gets excited about efficiency and leverage – you use AI as a tool to amplify your impact. You’re already experienced in the latest AI tools to automate repetitive tasks, draft communications faster, and work smarter. You understand that the future of administrative work is about strategic thinking and problem-solving, not just task completion.

You value flexibility and autonomy. You…