Construction Project Coordinator

Title:

Construction Project Coordinator (Ocala, FL) WHY YOU WANT THIS OPPORTUNITY

• This is a ground-floor opportunity to grow with a boutique luxury homebuilding firm known for its craftsmanship and client-first approach. You'll work directly with the principals and be part of a collaborative team shaping the future of high-end custom and equestrian estate construction. If you're passionate about luxury residential building and want to make a meaningful impact from the start, we’d love to hear from you.
• As a Construction Project Coordinator, you will work directly with the Principal to oversee the setup, coordination, and day-to-day tracking of custom residential projects. From managing vendors and finish schedules to organizing budgets and client selections, you’ll ensure every detail is executed to the highest standard, supporting the delivery of one-of-a-kind equestrian estates and luxury homes.

• Experience in high-end residential construction.
• Experience with construction materials and working with premium vendors a plus.
• Ability to manage budgets, track expenses, and handle invoicing and purchase orders.
• Excellent organizational and project coordination skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Exceptional communication and client relationship-building abilities.
• Familiarity with Florida building codes and permitting processes.

• Collaborate with ownership and estimating to track project budgets and control expenses.
• Monitor material costs and identify opportunities for cost savings.
• Communicate budget impacts to estimators and ownership to maintain financial accuracy.
• Assist in sourcing competitive pricing from vendors and subcontractors.

• Act as a liaison between clients and vendors throughout the design and selection process.
• Assist clients with selecting finishes including flooring, cabinetry, fixtures, appliances, and more.
• Manage selection schedules to ensure timely decisions and prevent delays.
• Recommend materials and finishes that align with design preferences and budget.
• Document and track all client selections, approvals and requested changes.

• Source finishes and materials from a wide variety of luxury and trade-only suppliers:
  Preferred Vendor Network, Client-preferred manufacturers, Custom fabricators and artisans, Local and national showrooms.
• Track orders, manage lead times, and coordinate deliveries to ensure smooth installations.
• Work closely with vendors and subcontractors to resolve any delivery, order, or quality issues.

• Maintain organized documentation including budgets, selection logs, and project schedules.
• Assist with contracts, purchase orders, and invoice review.
• Support permit applications and compliance documentation as needed.
• Facilitate communication with subcontractors and suppliers to support project flow.
• Regular site visits as needed to support the field, office and clients effectively

• Serve as the point of contact for clients regarding budgets, selections, and project updates.
• Provide regular updates on order statuses, delivery timelines, and overall project progress.
• Ensure a high-quality, professional experience for every client from start to finish.

• A luxury custom home builder specializing in equestrian estates and high-end residences, seeking a detail-driven Construction Manager/ Project Coordinator to assist the Principal of the company with project set-up, tracking and implementation.

• Competitive base salary commensurate with experience.
• Comprehensive benefits package to include health, dental, and vision insurance, 401(k) and paid time off (PTO).