Landscape Operations Administrator

Job Summary /Overview The Landscape Operations Administrator is responsible for various duties throughout the landscape development life cycle. This position is a liaison between the Horticulturist/Landscape Architect and the appropriate agencies for Colen Built Development, LLC and its related entities. Furthermore, this position will focus on bridging the gap between field operations and management staff.

Essential Duties and Responsibilities The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in different areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maintains consistent daily communication with the Horticulturist/Landscape Architect concerning landscape installation and maintenance clerical needs

Ensure landscape and irrigation designs adhere to current BLCCDD and other applicable governing agency regulations

Provides oversight during landscape and irrigation project installations

Performs routine community drive throughs to evaluate overall landscape appearance

Monitors budgets, keeping them up to date and tracking expenses accordingly for year-to-date fiscal responsibility

Schedules and coordinates meetings for the Horticulturist/Landscape Architect Provides scheduling oversight for the Land Development team Assists the Horticulturist/Landscape Architect with plan reviews

Acts as the main point of contact for contractors

Oversees the landscape and irrigation project close out process

Assists in generating contract documents for landscape installation and maintenance

Approves monthly invoicing from subcontractors for maintenance contracts

Files paperwork/correspondence for the department as necessary

Performs all duties in adherence to Company standards

Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices

Maintains a positive and professional demeanor toward all residents, visitors, contractors and co-workers

Performs other duties as assigned

Qualifications (Education, Experience, Technical Skills)

Education and Experience:

High School Diploma or equivalent required

Minimum of two years’ experience in Landscaping and Irrigation operations or related industry required

Strong customer service experience required

Green Industries Best Management Practices preferred

Skills and Knowledge:

Must be able to read, write, and understand English with strong written and verbal communication skills

Bilingual (Spanish) preferred

Ability to plan, coordinate, oversee projects and personnel

Attention to detail and ability to multi-task is required

Proficient in Microsoft Office required

Experience in Bluebeam and Dropbox is preferred, or willingness to learn the program is required

Good writing, analytical, and problem-solving skills

Ability to communicate effectively and follow oral and written instructions

Ability to work well either alone and/or as part of a team Ability to use critical thinking, conflict resolution, and negotiation skills effectively

Desire for continued education

Personal Attributes:

Strong interpersonal skills

Honesty and integrity

Team builder and team player

Self-motivated

Strong work ethic
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