Senior Construction Loan Administration Specialist

Job Summary

The Senior Commercial Construction Administration Officer is responsible for administering residential, commercial, SBA 504, 7‑A, multifamily, and builders line construction loans—including complex syndicated or participated relationships—acting on behalf of the Bank as either Lead Arranger/Agent or Participant. The role ensures compliance with legal agreements, accurate financial administration, strong internal controls, proactive risk identification, and effective communication with builders, clients, bankers, syndicate/participation members, and adherence to regulatory and internal risk standards from pre‑closing to payoff or conversion to permanent financing.

The position directly supports Seacoast’s commitment to prudent growth, relationship‑based banking, and consistent execution of policies, procedures, and regulatory requirements. Implicit to the role is being a collaborative team player with strong relationship management, customer service, and communication skills, and the ability to work in a fast‑paced, deadline‑driven environment while delivering the highest levels of customer service.

Construction Loan Administration (All Construction Loans):
Administer the construction draw process including initiation of inspections, monitoring notices to owners and progress payment affidavits, coordinating draw requests, and obtaining title policy updates when required. Assure all documentation is in place for proper closeout of construction files through payoff or conversion to permanent loan. Monitor management reports and controls on an ongoing basis and timely report any discrepancies to department management and Banker.

Assist in establishing and revising department procedures as necessary.

• Review and approve construction draw requests, including inspection reports, lien waivers, budgets, and supporting documentation.
• Monitor construction progress, budgets, retainage, and contingency utilization and remaining funds to compete.
• Ensure compliance with loan covenants, reporting requirements, and syndication/participation agreements.
• Coordinate with Relationship Managers, Credit, Legal, Inspection Vendors, and External Counsel as needed.
• Identify, elevate, and resolve exceptions, borrower non‑compliance, cost overruns, and delays.
• Maintain accurate loan records, participant balances, and construction administration files.
• Support audits, internal reviews, and regulatory examinations.
• Communicate with commercial or residential lenders, CBCs, builders, inspectors, borrowers and others to resolve disputes and problems.
• Assist in maintaining department procedures, producing and maintaining appropriate reports, audit and compliance follow‑up.
• Responsible for understanding and maintaining knowledge of Loan Policy and ensuring procedures for exceptions to lending policy are appropriately documented, and request changes to policy or procedures to ensure conformity when applicable.
• Adhere to the highest legal and ethical standards applicable to our industry, while observing both the spirit and letter of all government regulations and laws, and bank policies and procedures.
• Ensure adherence to AML/BSA requirements, operational procedures, credit policy, loan policy, audit procedures, risk/control expectations, dual control, data security, Business Continuity, and all other regulated banking requirements.
• Demonstrate Seacoast’s Core Values through ethical conduct, accountability, collaboration, and consistent service excellence.

• Serve as the primary construction loan administrator representing Seacoast Bank to syndicate and participation partners.
• Establish and maintain participation records, participant shares, funding accounts, and billing schedules.
• Review, approve, and process construction draws; allocate and disburse funds to the borrower.
• Prepare and distribute draw notices, funding requests, and advance allocations to participant banks.
• Ensure timely billing and collection of participant funding, fees, and reimbursements.
• Monitor and enforce construction and loan agreement terms, including budgets, milestones, and covenants.
• Communicate…