Inmate Records Clerk

Description

This is a responsible position which requires independent judgment, good multi‑tasking, and organizational skills. Duties include receiving, processing, and distributing inmate records, preparing and distributing inmate transport dockets, and maintaining inmate record files.

• Abide by the "Law Enforcement Code of Ethics" and comply with agency procedures, rules, regulations, Florida State Statutes, the Florida Model Jail Standards, and accreditation standards.
• Maintain accuracy and confidentiality of inmate records stored within the Classification Unit.
• Receive and process file folders from booking deputies, ensure all arrest and booking paperwork is complete and accurate, and data entry into the Jail Management System is accurate.
• Review all arrest affidavits, process for distribution, prepare case registers and other required judicial documents.
• Retrieve and process transport requests from the Clerk’s Office, judges, and attorneys; prepare court transport dockets for inmates leaving the facility for required court hearings.
• Conduct court clerk duties during first appearance through the week, assist the Duty Judge and attorneys during court proceedings.
• Enter court dispositions into the Jail Management System and process inmate classification files for release in an expedient manner.
• Run a full criminal history on all incoming inmates as directed; prepare and distribute copies required for judicial hearings.
• Review inmate files to ensure DNA is collected per FSS 943.325.
• Answer telephone calls and provide bonding information to the public, law enforcement and bail bonding agencies.
• Provide security of the teletype by ensuring only authorized personnel have access.
• Confirm and pull warrants for local law enforcement personnel after hours and on weekends.
• Confirm active warrants via the teletype for other jurisdictions after hours and on weekends.
• Monitor the In Court computer after hours and on weekends/holidays; process or distribute documents to the proper destination.
• Monitor ICE emails after hours and on weekends/holidays for pick‑up arrangements or detainer cancellations.
• Transport court paperwork for First Appearance to the courthouse in the morning and retrieve it afterward.
• Complete DMV forms when sent over by Visitation.
• Enter and remove warrants from FCIC/NCIC and RMS after hours and on weekends/holidays.
• Enter temporary emergency injunctions into FCIC after hours and on weekends/holidays and send injunction to the Communication Center.
• Maintain filing.
• Obtain inmate signatures from their housing location for First Appearance paperwork.
• Attend training as required.
• Ensure all office equipment is in good working condition and report any discrepancies to the Classification Supervisor.
• Perform any additional duties outlined in the Unit’s internal manual.
• Identify and recommend solutions for conditions or situations that inhibit efficient operation of the agency or the Classification Unit.
• Perform other related duties as assigned, including modified schedule or temporary re‑assignment during declared emergencies or activations, as determined by the Sheriff.

• High school diploma or GED.
• Ability to work with minimum supervision.
• Ability to follow instructions, organize and prioritize workload, considering importance and urgency of each task.
• Ability to handle highly sensitive information without compromising confidentiality.
• Ability to understand and follow English language instructions, both verbal and written.
• Ability to multi‑task and maintain composure in stressful situations.
• Ability to use and maintain general office equipment: copy machines, computers, and various computer programs.
• Normal sight, hearing, and physical agility required for standing, walking, and climbing stairs.
• Ability to work harmoniously with the public and agency personnel.
• Valid Florida driver’s license.
• Will possess or obtain NCIC/FCIC certification within six (6) months of assuming the position.

• Maintain a valid Florida driver’s license.
• Maintain NCIC/FCIC certification.

Work is performed inside an adult detention facility. May be subjected to verbal abuse; possibility of…