Fiscal Assistant

Requisition No: 878393

Agency:
Department of Health

Working Title:

FISCAL ASSISTANT I -

Position Number:

Salary: $36,498.00 - $37,800.10 annually

This position is responsible for ensuring client visits are coded correctly by medical staff, ensuring the insurance information is accurate and completing the billing of the encounter forms for the clinics. The incumbent in this position must have excellent data entry skills, ability to communicate with the public in a professional and polite manner, collect fees for services, set up payment plans, and a variety of other fiscal and clerical duties that require independent judgement to accomplish.

This position assists with scheduling client appointments and answering the phones in the clinic. This position will be under the daily supervision of the Office Operations Manager.

Performs as the clinic(s) cashier and verifies/enters encounter form data in HMS daily, assuring that all services marked on the encounter forms are entered in the HMS billing system. Ensures that appropriate ICD 10 diagnosis codes and authorizations are included for billing purposes. Completes billing for each encounter form to the appropriate payor source. Encounter forms that are either $0 pay or the client has a share of cost will be entered and billed to the client.

Collection of any other balance on the account or arrangements set up with the clients to pay the balance due and maintain spreadsheet for tracking of payment plans. Issues a receipt to all clients as they exit the clinic. It is the responsibility of the incumbent to reconcile encounter forms daily from the check in reports and ensure that all encounter forms have been turned in and entered in HMS.

If an encounter form is missing, it must be located and processed daily. Responsible for daily cash drawer balancing. Ensures insurance information is correctly entered in HMS prior to checking out clients. If client(s) need to schedule their next appointment; it will be completed at time of check-out. Assists with phones in the clinics scheduling clients for appointments and their other needs, on an as needed daily basis.

Incumbent conducts Chart Audits by using the approved chart audit tool for monthly monitoring of end user client billing within HMS. Incumbent is to complete assigned department/clinic audits. The department lead will coordinate assignment of clinics to audit.

Participates in QI team(s) and prepares QI data/charts/spreadsheets for production tracking.

Performs other related duties as requested by supervisor with adequate instruction.

• Ability to enter large quantities of medical coding data via computer, accurately and in a timely manner.
• Knowledge of basic bookkeeping principles and practices.
• Knowledge of general office procedures and practices.
• Ability to post, balance and reconcile fiscal records.
• Ability to perform basic arithmetical calculations.
• Ability to organize and file materials.
• Ability to review fiscal data for accuracy and completeness.
• Ability to compile and maintain fiscal data.
• Ability to work independently and as a team player.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Skilled in typing or in the use of keyboard‑controlled data input devices.
• Ability to follow directions.
• Ability to sort data alphabetically, numerically and categorically.
• Ability to read and record information.
• Ability to work quickly and accurately.
• 2 years of data entry experience.

MINIMUM

• 6 months cashiering experience
• 1 year customer service experience

PREFERRED

• Eligibility experience with DOH, DCF, WIC

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be Healthiest State in the Nation.

Values:

• Innovation:
  We search for creative solutions and manage resources wisely.
• Collaboration:
  W…