Bilingual HR Assistant

Bilingual Human Resources Assistant

This Human Resources Assistant role combines front desk reception and HR coordination responsibilities to support a busy human resources team. The position focuses on greeting visitors, managing administrative tasks, and assisting with core HR processes such as onboarding, benefits, employee relations, and basic recruiting coordination. This is an excellent opportunity for someone who is passionate about supporting employees, enjoys a relaxed and collaborative culture, and wants to grow their career in human resources.

Responsibilities

• Greet visitors at the front desk in a professional and welcoming manner.
• Ensure all guests are properly checked in and directed to the appropriate person or area.
• Sign for packages and coordinate their distribution within the office.
• Collect, sort, and distribute incoming mail and handle basic outgoing mail tasks.
• Perform filing and general clerical duties to keep HR records and documents organized.
• Order and maintain office supplies to ensure work spaces remain well stocked.
• Schedule meeting rooms and coordinate logistics for internal meetings and interviews.
• Set up phone screens and assist with scheduling candidate interviews.
• Support the onboarding process by preparing materials, coordinating schedules, and assisting new hires.
• Assist with I-9 documentation and verification in compliance with company processes.
• Provide support with benefits-related questions and administrative tasks.
• Assist with employee relations activities by helping track information and coordinate meetings.
• Support basic recruiting efforts, including interview coordination and candidate communication.
• Handle inbound calls and route them to the appropriate departments or individuals.
• Make outbound calls as needed for HR, recruiting, or administrative purposes.
• Perform data entry tasks accurately, including updating HR systems and spreadsheets.
• Assist with HR administration tasks such as maintaining employee records and documentation.
• Support payroll-related activities by providing administrative assistance, including working with Paylocity if needed.
• Use Microsoft Office, including Outlook and Excel, to manage calendars, emails, and HR-related documentation.
• Help coordinate and support HR-led events and celebrations throughout the year.

Essential Skills

• At least 1 year of office administrative experience.
• Experience using Microsoft Outlook for email and calendar management.
• Experience using Microsoft Excel and the broader Microsoft Office suite.
• At least 6 months of human resources knowledge or experience in areas such as recruiting, onboarding, or employee relations.
• Strong administrative and organizational skills with the ability to manage multiple tasks.
• Experience with data entry and maintaining accurate records.
• Receptionist or front desk experience, including handling inbound calls and greeting visitors.
• Experience with onboarding support and HR administration tasks.
• Professional communication skills, both written and verbal.
• Ability to organize schedules, meetings, and calendars effectively.
• Comfort working in a customer service-oriented environment, supporting employees and visitors.
• Knowledge of Paylocity or similar payroll systems is a plus.
• Bilingual skills are required.

Job Type & Location

This is a Permanent position based out of Ocala, FL.

Pay and Benefits

The pay range for this position is $41600.00 - $52000.00/yr. health dental vision great culture employee appreciation

Workplace Type

This is a fully onsite position in Ocala,FL.

Final date to receive applications

This position is anticipated to close on Jul 23, 2026.