Payroll Specialist

Payroll Specialist

We are looking for a Payroll Specialist to join a team in Oceanside, California in a contract-to-permanent capacity. This position is ideal for someone who excels in a high-volume environment, enjoys resolving payroll discrepancies, and takes pride in producing accurate pay for a large field workforce. The role requires close coordination with job site records, careful review of manual timekeeping documents, and dependable payroll processing using Paychex.

Responsibilities:

• Gather and review paper timesheets from field employees and internal contacts to prepare weekly payroll for a large employee population.
• Investigate missing or unclear time entries by verifying the correct job site, employee details, and hours worked before payroll is finalized.
• Process full-cycle payroll through Paychex with a strong focus on wage accuracy, piece-rate calculations, and timely completion.
• Compare pay data against submitted records to identify discrepancies and correct errors before checks are issued.
• Manage payroll for approximately 400 or more employees each week while maintaining consistent accuracy under deadlines.
• Organize and distribute payroll checks into the appropriate employee folders, ensuring earnings tied to multiple jobs are recorded correctly.
• Handle manual payroll tasks and check-related activities as needed to support weekly payroll operations.
• Maintain careful attention to employee identification details, especially when working with individuals who have similar names.