Accounts Payable Specialist Oceanside, California | Robert Half

Accounts Payable Specialist

Robert Half is hiring an Accounts Payable Specialist for an established construction company in North County. This is a great opportunity for an AP professional who likes more than simply entering invoices. You'll work directly with Project Managers, vendors, subcontractors, and the Accounting team to keep project-related payables moving accurately and on schedule.

What You'll Handle:

• Process a high volume of subcontractor and vendor invoices
• Review invoices against contracts, purchase orders, and project documentation
• Code invoices by project, job, cost code, and GL account
• Verify appropriate approvals before invoices are released for payment
• Process subcontractor payment requests
• Review lien waivers and supporting compliance documentation
• Reconcile vendor statements and resolve discrepancies
• Communicate with Project Managers regarding missing approvals or documentation
• Manage vendor setup and W-9 documentation
• Prepare weekly check runs and electronic payments
• Track outstanding invoices and payment commitments
• Research duplicate invoices and credit memos
• Assist with AP aging and month-end close
• Support AP accruals and project cost reporting
• Maintain organized documentation for audits and project files