Administrative Assistant

Job in Oceanside, San Diego County, California, 92058, USA

Listing for: Ultimate Staffing

Full Time, Seasonal/Temporary position
Listed on 2026-02-06

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Data Entry

Salary/Wage Range or Industry Benchmark: 20 - 21 USD Hourly USD 20.00 21.00 HOUR

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.

Responsibilities

Scanning of vendor invoices into File Share

Organizing scanned files and performing data entry

Assisting with Parts Inventory data entry

Providing back-up support for answering phones (4 lines)

Responding to sales inquiry emails

Greeting customers and vendors in a professional manner

Filing all vendor invoices efficiently

Ensuring all emails are printed and filed in customer folders

Assisting with DMV documentation preparation

Helping with the preparation of internal work papers such as Service Estimates and Job Tickets

Researching vehicle parts to order

Researching and ordering office and shop supplies

Setting up vehicle folders for newly purchased cars

Organizing vehicle folders for cars sold or service/restoration cars that are complete

Maintaining current vehicle folders, titles, and consignment agreements

Purging vendor folders at the end of the year and setting up new ones for the new year

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.

Job Details

Seniority level:
Entry level
Employment type:

Full-time
Job function:
Administrative
Industries:
Administrative and Support Services

Note:

The pay range is $20.00/hr - $21.00/hr, and actual pay will be based on skills and experience.

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