Office Coordinator - Healthcare Services

Description

A busy and patient-focused healthcare practice in Oceanside is seeking an organized and personable Office Coordinator to serve as the central hub of daily administrative operations. This role is ideal for someone who enjoys being the go-to person for scheduling, communication, and ensuring that both patients and clinical teams have a smooth, seamless experience.

Key Responsibilities

+ Serve as the first point of contact for patients and visitors with a friendly, professional demeanor

+ Manage multi-line phone systems, scheduling, and appointment confirmation

+ Coordinate patient check-in/check-out and paperwork flow

+ Maintain office supplies, coordinate vendor support, and ensure clinical areas are organized

+ Assist with data entry and clerical tasks including filing, scanning, and database updates

+ Support patient referrals, authorizations, and follow-up communications

+ Work with clinical and administrative staff to streamline office routines

+ Prepare daily reports and assist with billing support inquiries

Requirements

+ 2+ years of experience as an office coordinator, receptionist, or related role

+ Exceptional communication skills and customer service focus

+ Proficiency in Microsoft Office (Outlook, Word, Excel) and scheduling systems

+ Strong organizational skills and ability to multitask

+ Experience in healthcare or medical environments preferred

+ Ability to maintain confidentiality and proper handling of patient information

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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