Event Planning Executive - Onsite

“I joined as a server on the catering staff. Thanks to Hyatt's training and support, I now oversee a brilliant team that helps brings events to life.”

Support the Event Planning team with administration, client communication, documentation, and day‑of coordination to ensure accurate and timely delivery of events.

• Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.
• Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.
• Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.
• Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.
• Support onsite execution: registration, VIP amenities, rooming list audits, and post‑event follow‑up.
• Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.

• On‑time and error‑free documentation (BEOs, diagrams, checks).
• Internal/external response SLAs and satisfaction feedback.
• Reduction in last‑minute changes and rework.
• Compliance with filing and audit standards.

• 1–3 years in hotel events or strong internship/trainee background.
• Excellent MS Office/365 skills;
  Arabic & English.

• Onsite presence with flexible schedule aligned to event operations