Administrative Assistant II

Outpatient Opioid Treatment Program (OTP)

Seeking:
Administrative Assistant II

Full Time

Hours:

Monday - Friday 5:15 AM - 1:45 PM and most Saturdays 5:15 AM - 1:45 PM

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunity for growth that is second to none in the industry

Your Job As An Administrative Support

The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. The role may work with patients to secure billing information, reconciling billing reports a nd verifying insurance for patients.

• Establish, maintain and retrieve general files for clinic or department.
• Manage and coordinate administrative programs or office activities.
• Use computer software to create spreadsheets, manage databases, and prepare presentations, reports, and documents.
• Answer telephones, take messages or transfer calls.
• Schedule appointments and update calendars.
• Assist in arranging staff meetings, handle incoming/outgoing mail and faxes, prepare memos, invoices, or other reports.
• Maintain databases and filing systems, whether electronic or paper.
• Perform basic bookkeeping as needed.
• May work with patients to secure billing information, reconciling billing reports and verifying insurance for patients.
• Perform duties using specific knowledge of medical terminology and clinic procedures.

Compensation for roles at Oceanside Comprehensive Treatment Center varies depending on a wide array of factors including but not limited to the specific location, role, skill set, and level of experience. As required by local law, Oceanside Comprehensive Treatment Center provides a reasonable hourly range of compensation for roles that may be hired in California as set forth below.

Role

Location:

California

Calculated Salary Range for role
: $25.00 - $27.00 per hour.

• High School Diploma or GED equivalent is required.
• 2+ years of experience in medical administration recommended. Experience in mental health or addiction treatment clinics would be a strong advantage.
• 1+ year of experience with medical billing.
• Knowledge of administrative processes and systems, such as word processing and spreadsheet software, managing files, and patient records.
• Knowledgeable in handling insurance claims, including Medicare, Medicaid, and private insurers, as well as dealing with issues such as claim denials and appeals.
• Precision in coding and entering patient data is key to preventing errors in billing and ensuring proper reimbursement.
• Ability to resolve billing issues, including identifying and addressing coding errors, disputed claims, and underpayments.
• Ability to communicate effectively with patients, providers, and insurance companies to clarify billing issues or discrepancies, both verbally and in writing.
• Understanding of HIPAA regulations to ensure that patient information is handled securely and confidentially; high discretion with confidential information.
• Ability to handle multiple tasks, keep track of numerous patient records, and meet deadlines.

• Patient Advocacy:
  Compassionate and able to advocate on behalf of patients to ensure they receive appropriate coverage and care.
• Familiarity with MAT Protocols and Guidelines:
  Understands how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
• Technology Savvy:
  Proficiency in using electronic health records (EHR) systems and other relevant healthcare technologies.
• Work Environment:
  Comfortable working in an opioid treatment program (OTP) recovery environment.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.