Purchasing Assistant

Job Title

Purchasing Assistant

We are seeking a dedicated Purchasing Assistant responsible for managing purchase order processes, ensuring timely deliveries, and maintaining effective communication with suppliers. This role requires meticulous attention to detail and excellent communication skills to support our procurement operations.

• Enter purchase orders into JDE and follow up via phone and email to receive written acknowledgements and confirm delivery dates.
• Print, scan, and email purchase orders to suppliers.
• Collaborate with the Planning Department to review the status of open purchase orders.
• Daily review of open order reports and follow up with suppliers to ensure on-time deliveries for orders due within the next 10 business days.
• Inform management of any delivery delays and update delivery dates in JDE while notifying the Planning Department via email.
• Maintain digital and hard copy files of purchase orders.
• Handle return goods authorization requests with suppliers for rejected materials, enter debit memos into JDE, and coordinate with the warehouse and accounting for inventory adjustments.
• Schedule meetings in JDE for department heads and provide related administrative assistance.

• Proficiency in Excel, Word, Outlook, Adobe, PowerPoint, and preferably Power BI.
• Experience with ERP systems such as JDE, SAP, Oracle, or equivalent.
• Strong communication skills for phone and email outreach.
• Attention to detail and accuracy in data entry and purchase order management.

• Experience in procurement, purchasing, supply chain management, or vendor management.
• Ability to manage open order and purchase order reports effectively.

This is a Contract position based out of Oceanside, CA.

The pay range for this position is $26.00 - $30.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Oceanside, CA.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.