Personal Assistant

Executive Personal Assistant & Operations Coordinator

Location:

Oceanside, NY

Position:
Full-Time

Compensation:
Salary commensurate with experience

A fast-growing company is seeking an exceptional Executive Personal Assistant to support the CEO in both business and personal matters. This is not a traditional administrative role. The successful candidate will become the CEO’s right hand someone who thrives in a fast-paced environment, anticipates needs, solves problems independently, and helps keep both business operations and day-to-day priorities running seamlessly.

This is a long-term career opportunity for someone looking to grow alongside a dynamic company and executive.

• Manage the CEO’s calendar, meetings, travel, and daily priorities.
• Coordinate personal and business-related tasks with efficiency and discretion.
• Oversee office operations and ensure projects stay organized and on schedule.
• Communicate professionally with clients, vendors, and business partners.
• Conduct research, manage special projects, and follow through from start to finish.
• Anticipate challenges, identify solutions, and execute with minimal supervision.
• Travel with or on behalf of the CEO as needed.

• 1–3 years of experience in a similar Executive Assistant, Personal Assistant, or Office Operations role.
• Valid driver’s license and reliable transportation.
• Willingness and ability to travel when required.
• Extremely organized with exceptional attention to detail.
• A true people person with outstanding communication and interpersonal skills.
• Creative, proactive, and always thinking several steps ahead.
• Quick learner with the ability to adapt and solve problems independently.
• Open-minded, resourceful, and able to figure things out without constant direction.
• Tech-savvy and comfortable learning new software and systems.
• Professional, trustworthy, and able to handle confidential information with complete discretion.
• Able to multitask and perform well in a fast-paced environment.

The ideal candidate requires very little hand-holding. They ask the right questions, anticipate needs before they arise, take ownership of their responsibilities, and consistently find ways to improve processes. They are dependable, solution-oriented, and committed to excellence.