Administrative Assistant

Administrative Assistant

A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.

You'll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment.

Key Responsibilities:

• Provide administrative support to department leaders and cross-functional teams
• Manage calendars, meetings, and conference room scheduling
• Coordinate internal meetings, presentations, and team events
• Prepare reports, presentations, spreadsheets, and correspondence
• Maintain department files and confidential documentation
• Assist with purchasing requests and vendor coordination
• Process invoices, expense reports, and purchasing documentation
• Track department budgets, supplies, and recurring expenses
• Coordinate shipping and receiving of office and business materials
• Maintain distribution lists, contact information, and internal databases
• Assist with onboarding and offboarding administrative tasks
• Coordinate training sessions and team meetings
• Maintain project trackers and follow up on outstanding items
• Assist with documentation and records management
• Support audits, inspections, and internal administrative projects
• Serve as a professional point of contact for internal teams and outside vendors