Assistant General Manager

Description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large‑scale onsite communities, and master‑planned community associations.

We have an excellent opportunity for an Assistant General Manager to join our amazing team, with opportunities for continuous growth and development. Please read below!

Assists the General Manager in managing the daily operations of the Homeowners Associations. Work involves regular contact with Boards of Directors, Committee Members, Residents, Developer Representatives, and Corporate Staff.

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team, your talents will be nurtured, and your contributions will be supported in a value‑based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth.

We are thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. Check out our certification details: here.

• Competitive Salary
• Work-Life Balance
• Opportunities for Career Growth
• Training and Mentorship from Successful Leaders in the HOA Industry
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD & D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement Plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

• Prepares Association Board Packets on a monthly basis. Maintains annual calendar with all meeting dates and important association events. Attends Board meetings to take and transcribe minutes from said meetings. Schedules rooms and set‑ups for Board and Committee Meetings.
• Maintains Association files, Notebooks, Minute Books, Committee Minute books, and Agenda Notebooks. Distributes Committee/Delegate information on a weekly basis.
• Oversees Age Violations/Exceptions within the community. Research possible violations and talk with residents individually to find out specific situations.
• Copies and distributes association financial statements to the Board of Directors, staff, and Committee Members.
• Coordinates Annual Board of Directors Elections by preparing information (ballots, envelopes, labels, postage), scheduling dates, reviewing candidacy information, assembling and distributing all election information to owners; processing returned ballots, verifying owner information, preparing ballots for Delegate with vote totals by District, and preparing all forms associated with the Annual Meeting. Attend the Annual Meeting, take minutes, and process work generated from the meeting.
• Assembles and mails annual audits and budgets to all residents.
• Performs bank reconciliations and related record keeping.
• Handles on‑site petty cash account and all related activity. Reconciles account and sends all backup and reconciliation information to PCM Corporate for processing and replenishing.
• Processes accounts payable check requests and invoices for payments on a daily basis for all Association expenses.
• Oversee maintenance and administration of telephones and office equipment, maintain balance in postage machine.
• Performs general typing and…