Senior HR Onboarding Manager

Position Summary

Leads and directs the HR Compliance Specialist (HRCS) team, ensuring adherence to employment regulations and documentation requirements including Form I-9, E-Verify, background checks, and drug screenings. Serves as a subject matter expert in HR compliance, overseeing onboarding file reviews, employment verification, and related practices. This role drives operational excellence, legal compliance, and a positive onboarding experience by streamlining processes, tracking key metrics, and fostering strong cross‑functional collaboration.

Plays a strategic role in identifying and implementing process improvements to enhance efficiency, consistency, and compliance across the onboarding function. This leader is customer‑focused with the ability to quickly pivot and adapt to changing priorities.

Salary Range: $100-130K

Location – This role is 100% Remote

• Lead, develop, and coach the HR Compliance Specialist team, including hiring, training, and performance management.

• Oversee onboarding documentation and employment verification processes to ensure accuracy and legal compliance (I‑9, E‑Verify, W‑4, background checks, drug testing, etc.).
• Serve as the primary escalation point for complex onboarding, documentation, and audit inquiries.
• Ensure compliance with employment regulations, internal policies, and customer or regulatory requirements.

• Maintain audit readiness and lead preparation for internal, customer, and governmental audits.
• Participate in the HR Compliance Committee and contribute to compliance strategy and risk mitigation.

• Evaluate and enhance onboarding processes using data and best practices to ensure consistency, efficiency, and engagement.
• Identify workflow gaps and lead scalable solutions that improve onboarding and compliance operations.

• Define and track KPIs related to onboarding quality, compliance accuracy, and retention.
• Deliver regular reporting and insights to senior leadership on trends, risks, and improvement opportunities.

• Lead special projects and company‑wide initiatives to enhance onboarding and compliance.

• 7+ years of progressive experience in HR or talent acquisition, including 3+ years in HR compliance or onboarding.
• 5+ years in a leadership role with direct team management.
• Experience implementing onboarding strategies and legal compliance programs in a corporate or multi‑location setting.
• In‑depth knowledge of federal, state, and local employment laws and compliance (e.g., I‑9, E‑Verify).
• Familiarity with HR operations and employee lifecycle management.
• Exceptional leadership, coaching, and team development.
• Strong project management, time management, and organizational skills.
• Excellent written and verbal communication.
• Technologically savvy; proficient in Microsoft Office Suite.
• Analytical and data‑driven; able to synthesize metrics into actionable improvements.

• BS/BA in Human Resources, Business Administration, or related field.
• Preferred but not required: HR certifications (PHR, SHRM‑CP, SPHR, or SHRM‑SCP).

• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability – Employer paid
• Long Term Disability
• Supplemental Health Insurance (e.g., Accident)
• 401k plan with a match or Non‑qualified Deferred Compensation Plan
• Pet Insurance
• Perk Spot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics

KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.