Human Resources Technician - HR Administration

The City of Oceanside, CA is seeking a Human Resources Technician to support high-volume, complex, and confidential HR administration under general supervision. In this onsite role within the HR Department, you will help keep day-to-day HR operations running smoothly by managing records and transactions across benefits, classification and compensation, recruitment, training, performance management, and related clerical and fiscal documentation.

This position supports the HR Director and serves as a key resource for employees and internal partners, including answering questions, coordinating onboarding and training activities, and assisting with sensitive processes such as leave administration and unemployment claims.

• Complete routine and complex recordkeeping and analytical tasks tied to employee recruitment, hiring, employee records, benefits and leave management, and payroll processing using computerized systems.
• Process payroll changes, employee benefit elections, and related transactions; scan and upload documents for electronic employee personnel files.
• Serve as a first point of contact for the HR Department by phone or in person and provide backup support to the department’s office receptionist as needed.
• Update position and supervisory changes in the performance evaluation system, add new employees, generate reports for overdue evaluations, and notify staff accordingly.
• Support new hire onboarding by entering salary and benefit enrollment coverage or changes into the HRIS database.
• Coordinate and participate in new hire orientations.
• Coordinate online and in-person training and training programs by sending invitations and reminders for mandated training, and tracking attendance.
• Process and track employee requests for leaves of absence (including FMLA) and related disability paperwork.
• Assist with multi-tier benefit administration, including retirement, long-term disability, health, life, dental, vision, deferred compensation, wellness, and employee assistance programs.
• Audit and process payments of invoices related to health insurance and benefits, resolving deduction and coverage issues.
• Coordinate online unemployment processes and administer unemployment claims; respond to claims and act as the point of contact for EDD.
• Perform difficult clerical and administrative work requiring independent judgment, including setting work priorities and selecting effective methods to complete assignments.
• Coordinate filing systems and other clerical procedures, including daily mail handling and delivery, scheduling travel and meeting appointments, purchasing and maintaining office supplies, processing invoices and purchase orders, and compiling routine report data.
• Assist with supervision, training, and evaluation of other clerical and support personnel, as directed.
• Observe and comply with all City and mandated safety rules, regulations, and protocols.
• Perform other duties as assigned.

• HRIS
• Electronic employee personnel files
• Computerized recordkeeping systems
• Performance evaluation system

• Basic principles and practices of human resources, payroll, benefit coordination, leave tracking, Workers’ Compensation, employee management, and accounting functions in a municipal setting.
• Working knowledge of applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas.
• Human resources information technology applications for employee tracking and budgeting.
• City policies, procedures, personnel rules, and labor contract provisions related to recruitment, selection, classification, compensation, and benefits administration.
• Experience and ability to perform administrative and clerical support work accurately…