Accounting Supervisor, AP​/AR

Varco Mac, 1360 Blair Drive, Odenton, Maryland, United States of America

Varco Mac, a Legence company

Varco Mac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of Varco Mac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do.

With diverse areas of expertise, Varco Mac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.

Position Overview
Varco Mac is seeking an experienced Accounting Supervisor, AP to support the Accounting and Finance Department. This role is responsible for overseeing all Accounts Payable functions while ensuring accurate financial processing, strong internal controls, compliance with company policies, and effective vendor management. The AP Supervisor will lead daily accounts payable operations, support job costing initiatives, assist with cash flow planning, and drive process improvements.

This position requires close coordination with project managers, operations teams, vendors, and finance leadership.

Key Responsibilities

• Client & Stakeholder Engagement
  • Partner with project managers and operational teams to ensure accurate processing and payment of vendor invoices.
  • Serve as the primary point of contact for Accounts Payable escalations and issue resolution.
  • Maintain positive relationships with vendors and internal stakeholders.
  • Provide financial guidance and support related to invoice processing, payment procedures, and job costing.
• Design, Technical, or Operational Execution
  • Oversee all Accounts Payable activities, including invoice receipt, coding, approvals, payment processing, and vendor account management.
  • Ensure invoices are accurately coded to the appropriate jobs, cost codes, and general ledger accounts.
  • Monitor and manage AP aging reports to ensure timely processing and payment of obligations.
  • Coordinate vendor payment schedules to support operational and cash management objectives.
  • Maintain vendor records, including W-9 documentation, compliance requirements, and payment terms.
  • Assist with cash forecasting and cash management initiatives by providing accounts payable projections and payment schedules.
  • Identify and implement process improvements to enhance efficiency, accuracy, and internal controls within the AP function.
  • Ensure compliance with company policies and approval workflows.
• Collaborate with project managers to ensure proper allocation of costs and accurate job costing.
• Investigate and resolve invoice discrepancies, approval delays, payment issues, and cost allocation concerns.
• Coordinate with finance, operations, and project teams to support business objectives.
• Partner with external auditors, vendors, and other stakeholders as needed.
• Documentation & Communication
  • Maintain accurate accounts payable records and supporting documentation.
  • Prepare and review reports related to accounts payable, cash requirements, vendor balances, and job costing.
  • Communicate financial status, risks, and recommendations to management.
  • Support month‑end and year‑end close activities through accruals, reconciliations, and accurate recordkeeping.
  • Assist with 1099 reporting and other vendor‑related compliance requirements.
• Leadership & Resource Management
  • Supervise Accounts Payable staff and oversee daily departmental operations.
  • Review work for accuracy, timeliness, and compliance with company policies.
  • Train, mentor, and develop team members to support professional growth.
  • Establish priorities and manage workloads to ensure deadlines are met.
  • Promote accountability, teamwork, and continuous improvement within the department.

Desired Skills and Experience

• Education & Credentials
  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
  • Equivalent combination of education and professional experience will be considered.
• Experience
  • 5+ years of accounting experience required, with a strong focus on Accounts…