Accounting Clerk- Finance Ap

Position: ACCOUNTING CLERK- FINANCE AP
Job Title:
Accounting Clerk - AP
Wage/Hour Status:

Reports to: Accounting Supervisor & Executive Director of Finance

Pay Grade: 6

Dept. /School:
Finance 227 Days

Supervises: N/A
Primary

Purpose:

To fulfill the accounts payable clerk's responsibilities as part of the District Finance department.
Qualifications:

Education/Certification:

Required

• High school diploma or equivalency

Preferred

• AS or Certificate in Accounting/Bookkeeping

Special Knowledge Skills:

• Proficient keyboarding, word processing, and file maintenance skills.
• Proficient 10-key skills.
• Ability to effectively and efficiently use personal computer and software to develop spreadsheets, databases, and word processing.
• Knowledge of school district organization, operations, and administrative policies.
• Knowledge of basic principles of finance, accounting, and bookkeeping.
• Excellent time management and attention to detail.
• Excellent organization, communication, and interpersonal skills.

Experience:

• Accounts Payable and/or Bookkeeping Experience

Major Responsibilities and Duties:

• • Process vendor payments weekly.
  • Ensure purchases comply with ECISD account code structure.
  • Review all invoices for accuracy, appropriate account code, and proper documentation prior to payment.
  • Verify invoices against purchase orders; ensure goods/services were received prior to payment.
  • Prepare, scan, and review documents in MUNIS.
  • Collaborate with vendors and various campuses/departments to perform account audits.
  • Audit open purchase order reports weekly for assigned campuses and departments.
  • Review and reconcile monthly vendor statements for outstanding invoices.
  • Reconcile Sam's P-Card Statement and attach matching receipts.
  • Maintain electronic and paper files.
  • Actively greet guests as they enter the accounting office.
  • Answer phones, transfer calls, and take messages as needed.
  • Process daily mail as needed.
  • Serve as backup to other Accounts Payable clerks as needed.
  • Maintain regular attendance and adhere to established work schedules.
  • Perform other relevant accounting or finance duties as assigned by the Accounting Supervisor.

Supervisory Responsibilities: N/A
Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress and promote a positive work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.

Signature Date

ECISD Compensation Manual

www.ectorcountyisd.org

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