Accounting Assistant ​/ AP & AR

Now Hiring:

Accounting Assistant /AP & AR

Location:

Odessa, Texas

This position is responsible for supporting daily accounting operations with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) processes. The ideal candidate is organized, analytical, and committed to maintaining the accuracy and integrity of financial records while delivering exceptional internal and external customer service. This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and wants to contribute to the financial success of a dynamic organization.

• Accounts Payable (AP)
  Process, verify, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and support documentation.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor records and ensure proper filing of financial documents.
• Communicate professionally with vendors regarding invoices, payments, and account inquiries.
• Accounts Receivable (AR)
  Generate and distribute customer invoices accurately and on schedule.
• Process incoming payments and apply receipts to customer accounts.
• Monitor customer balance and aging reports.
• Contact customers regarding outstanding invoices and assist with collections efforts.
• Investigate and resolve billing issues and account discrepancies.
• Assist with month-end AR reporting and account reconciliations.
• General Accounting Duties Assist with monthly bank reconciliations and general ledger account reconciliations.
• Prepare journal entries and support month-end and year-end closing processes.
• Maintain accurate and organized financial records and documentation.
• Generate financial reports, spreadsheets, and account analyses as requested.
• Assist with audits, compliance reviews, and special accounting projects.
• Support payroll activities as needed.
• Respond professionally to internal and external inquiries.
• Perform administrative duties supporting the accounting and finance department.

• Associate’s Degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
• Strong working knowledge of accounting procedures and financial principles.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting software such as Quick Books, Sage, Microsoft Dynamics, or similar ERP systems.
• Excellent attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and problem-solving abilities.

• Experience with ERP systems and automated accounting processes.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Payroll processing experience.
• Experience in manufacturing, construction, industrial, or service-related industries.