Administrative Assistant; Part-time

Position: Administrative Assistant (Part-time)
The University of Texas Permian Basin's Compliance Department welcomes applications for the position of a part-time Administrative Assistant

Salary Range

$16.35 an hour

Essential Functions

This position is an entry-level clerical role and requires general proficiency in office tools, processes, protocols and procedures. Positions at this level emphasize performing well-defined, semi-routine functions with relatively close supervision and limited department-level technical knowledge. This position will work 19.5 hours a week.

1. Perform day-to-day clerical and administrative functions in support of the assigned office.

This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.

2. Screen office calls, visitors, and mail, including serving as a backup to other college offices when needed. Assist faculty, other staff, and students with routine requests.

3. Provide basic clerical support to other staff within the office and to students needing assistance.

4. Accurately maintain student records, including the ability to protect the confidentiality of sensitive information.

5. Ensure that all required supplies and materials are available as needed and that equipment is in good working order.

6. Answer special requests and solve problems while routing to other staff and leadership when appropriate.

Required Qualifications

1. High School Diploma or GED.

2. One (1) year of customer service experience in an administrative setting

3. Working knowledge of Microsoft word, excel, & outlook.

Preferred Qualifications

1. Associates Degree

2. Two years of customer service experience in an administrative setting

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.

5. Employment is contingent upon a successful background check.

6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm;
Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.

2. Able to bend, crouch, and reach continuously.

3. Physically able remain seated, frequently to continuously.

4. Able to remain standing up to 15% of the time.

5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.

6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible…