Registrar/Peims Clerk - High School
Job in
Odessa, Ector County, Texas, 79760, USA
Listed on 2026-04-30
Listing for:
Ector County Independent School District (TX)
Full Time
position Listed on 2026-04-30
Job specializations:
-
Administrative/Clerical
Administrative Management, Education Administration
Job Description & How to Apply Below
Job Title:
High School Registrar/PEIMS Clerk Wage/Hour Status:
Non-Exempt
Reports to:
High School Campus Principal Pay Grade:
Clerical Pay 5
Dept. /School:
Assigned Campus Days: 227
Supervises:
Primary
Purpose:
To efficiently maintain scholastic, PEIMS and other data/records as required.
Qualifications:
Education/Certification:
* High school Diploma or GED equivalent.
Special Knowledge
Skills:
* Computer Skills
Experience:
* Clerical & Office
Major
Responsibilities and Duties:
MAINTAIN & FILE RECORDS FOR ALL STUDENTS
* Including registering & withdrawing new/returning/exiting students.
* Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
* Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
* Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
* Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates, flagging transcripts with delinquent account information.
* Making address corrections and verifying social security numbers for accuracy.
* Completing student cumulative folder with completed withdrawal forms and transcripts.
* Documenting records of the school where student will attend.
* Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
* Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
* Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
* Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
* Verifying address, absences and possible discipline records.
* Complete folders before counselor visitation.
* Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs
* ENSURE ACCURATE PEIMS CODING including-LEAVER CODING:
* Documenting records sent to schools for leaver code information.
* Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
* Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
* Preparing year end status report.
* Determining grade level of students for next school year.
* Assisting in the Dropout Recovery procedures.
* Assisting in the Completion Rate procedures.
COURSE COMPLETION DATA / 300 & 305 PEIMS RECORDS
* Maintaining current year grades, tracking grade changes and grade averaging.
* Verifying pass/fail indicator codes.
* Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.
ATTENDANCE ACCOUNTING
* Maintaining membership counts on SharePoint site.
* Participating in balancing attendance membership numbers with other members of Den each 6 weeks' attendance accounting period.
OTHER PEIMS CODING AS MAY APPLY
ASSIST WITH GRADUATION
* Including working closely with vice principal on all graduation duties.
* Collecting diploma cards from each senior with correct name and identification number.
* Creating database listing each senior from Permian & Alternative Center.
* Creating alphabetical labels for photographer cards cross checking list an average of three times.
* Keeping list updated as withdrawals, etc.
* Communicating with and coordinating with diploma printer.
* Submitting list of graduates to Jostens for printing.
* Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
* Sending data list to State Representative's office.
* Submitting list to local newspaper for printing in special edition of graduation.
* Creating and organizing seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
* Ordering corsages, boutonnieres and plants for ceremony.
* Collating information for folders for all assistants working graduation.
* Inserting diplomas for delinquent accounts/honor cords, etc.
* Flagging diplomas for delinquent accounts/honor cords, etc.
* Distributing diplomas to graduates following graduation.
* Adding summer school graduates to diploma list and make diplomas for graduates.
* Taking Top Ten medals and diploma covers.
* Coordinating Top Ten Reception, creating invitation to be mailed, mailing of invitation to top ten students and parents and to ECISD personnel, ordering food for reception, setting up/cleaning up reception.
* Re-evaluating after summer school to recode students advancing or…
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