Administrative Assistant II - College of Engineering & Sciences
Job in
Odessa, Ector County, Texas, 79760, USA
Listed on 2026-06-02
Listing for:
University of Texas Permian Basin
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Office Assistant, Admin Assistant
Job Description & How to Apply Below
Salary Range
$41,500.00 depending on qualifications
Essential Functions
The Administrative Assistant II position requires a variety of administrative processes, focusing on superior customer service and efficient administrative processing. Position involves processing a large volume of confidential information, requiring discretion and a heightened sensitivity to the gravity of details. Daily interactions with all other Colleges and office constituencies require diplomacy, judgment, and an understanding of the University's Values. Work assignments are performed in a self-directed manner.
* Perform day-to-day clerical and administrative functions in support of the assigned office. This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.
* Screen office calls, visitors, and mail, including serving as a backup to other college offices when needed. Assist faculty, other staff, and students with routine requests.
* Provide basic clerical support to other staff within the office and to students needing assistance.
* Accurately maintain student records, including the ability to protect the confidentiality of sensitive information.
* Ensure that all required supplies and materials are available as needed and that equipment is in good working order.
* Answer special requests and solve problems while routing to other staff and leadership when appropriate.
* Administrative Assistant II might also assist in supervision of student workers to coordinate tasks and maximize efforts.
* The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
Required Qualifications
* Associate degree.
* * Three (3) years of administrative assistant experience.
* Experience may be considered in lieu of education.
Preferred Qualifications
* Bachelor's degree.
Additional Information
Required Application Materials
1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm;
Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities…
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