Administrative Assistant II - Enrollment Management

The University of Texas Permian Basin's Department of Enrollment Management welcomes applications for the position of Administrative Assistant II

Salary Range

$45,000.00 depending on qualifications

Essential Functions

The Administrative Assistant II supports the Office of the Assistant Vice President for Enrollment Management by coordinating a range of administrative and clerical functions that contribute to the efficiency and effectiveness of Enrollment Management operations at The University of Texas Permian Basin. This role manages a high volume of sensitive information with discretion while providing consistent support to students, faculty, staff, and external partners.

Working in a self-directed environment, the position supports daily office operations, budget-related activities, communication flow, and coordination across departments while maintaining professionalism and responsiveness in a fast-paced setting..

1. Provide administrative support involving the processing of confidential information with a high level of discretion and attention to detail while working independently.

2. Review correspondence, determine priorities, and manage scheduling needs.

3. Support cost center and budget-related activities for the Office of the Assistant Vice President for Enrollment Management.

4. Assist with FAST Funding billing and book purchasing in coordination with Enrollment Management leadership and Dual Credit partnerships.

5. Perform clerical and administrative functions including record keeping, database management, budget tracking, reconciliation, and report preparation.

6. Support daily operations of the Enrollment Management unit, including appointment scheduling, receptionist duties, and coordination across multiple departments.

7. Maintain office inventory, ensuring supplies and equipment are available and in proper working condition.

8. Respond to requests, resolve issues, and route matters to appropriate staff or leadership when needed.

9. Coordinate travel arrangements for the Assistant Vice President and provide support to unit leadership as needed.

10. Collaborate with campus departments to support partnership initiatives and assist with executive reporting needs.

11. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. Associate degree in business, personnel administration, or related field, or a combination of education

and experience providing equivalent knowledge and skills.

2. Two (2) years of administrative assistant experience supporting multiple projects and priorities.

3.

Demonstrated proficiency with Microsoft Office applications and general office administrative

functions.

Preferred Qualifications

1. Bachelor's degree or higher.

2. Three (3) years of experience in a similar role, preferably in a higher education environment.

3. Advanced proficiency in Microsoft Excel.

4. Strong communication, organizational, and customer service skills.

5. Ability to work independently and collaboratively.

6. Experience handling sensitive or confidential information in a professional setting.

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.

5. Employment is contingent upon a successful background check.

6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm;
Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working…