Clerk - Administrative Assistant Stem Academy

Position: CLERK - ADMINISTRATIVE ASSISTANT STEM ACADEMY
Job Title:

Administrative Assistant

Wage/Hour Status: non-exempt

Reports to:

Assigned Staff of Operating Partner

Pay Grade:
Clerical 5

Dept. /School: STEM Academy

Days: 227

Qualifications:

* High School diploma

* Good communication and organizational skills

* Detailed focused

* Proficiency with Microsoft Office Package including Word, Excel and Outlook

* Ability to successfully complete a criminal background check and drug screen

Major

Responsibilities and Duties:

* Regularly consult with the Operating Partner regarding school office operations

* Performs various day-to-day clerical and administrative functions in support of the office and department

* Performs any combination of entry-level clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation and reception duties

* Ability to learn and implement district and Operating Partner's procedures, policies and programs

* Assist with school and Operating Partner events

* Screens office calls, visitors, and mail

* Provides information and assistance including responding to sensitive requests for information and assistance, research information and office policies, assists the students, faculty, staff, vendors or visitors

* Responsible for sorting and distribution of mail

* Answer special requests or solve problems, routing to senior staff members as appropriate

* Assist with daily attendance, rosters and necessary student reports

* Provide weekly reports of absences for teachers and staff as requested

* Maintain hourly employee and substitute teacher time sheets along with submitting monthly substitute payroll

* Oversee student and campus activity funds, including collecting money, issuing receipts, purchasing, and submitting reimbursement requests

* Confer regularly with immediate supervisor and Operating Partner to coordinate activities, exchange information and resolve problems

* Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order

* Articulate the school's mission to the community and solicit its support in realizing the mission

* Other duties as assigned

Schedule:

This is a 227-day appointment. Generally, the hours for this non-exempt classified position are Monday through Friday from 7:00 am to 4:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening and weekends to meet the needs of the department.

Expectations:
The incumbent is expected to have or possess:

* Ability to handle highly confidential material

* Ability to exercise and apply sound judgement and decision-making skills

* Ability to maintain integrity and confidentiality of data

* Able to effectively communicate general information to University constituency, however, some situations may require the ability to reply to complex or adverse information with tact and diplomacy

* Proficient in the use of Microsoft Office software specifically Word, Excel and Outlook

* Ability to stay current with emerging office technologies

* Knowledge of, or ability to learn, ECISD programs such as Kronos, Munis, Smartfind, Focus, etc.

* Able to effectively process forms, verify data for accuracy, completeness in compliance within established procedures

* Able to enter data into a computer system, monitor, calculate and submit time sheets

* Able to maintain confidential files and data

* Able to identify problems and propose feasible solutions

* Ability to type, compose and edit correspondences, memos, letters, agenda and reports

* Ability to revise schedules, forms, reports, records and other information

* Ability to prepare statistical information for use in reports

* Coordinate schedules, appointments, projects, travel arrangements, supply orders and special events.

* Attend meetings and transcribe and distribute minutes

* Initiate and answer telephone calls, screen and direct calls, greet visitors and direct to appropriate personnel, route and distribute incoming mail and other materials, prepare outgoing mail and packages

* Ability to accept supervision, assignments, change and correction

* Proven effectiveness in dealing with a wide range of professionals, staff and administrators

* Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity

* Engage in meaningful and intentional professional development appropriate for areas of responsibility

* Carry out all responsibilities and objectives in a professional manner

* Maintain professionalism when dealing wit all staff and other customers while fostering positive working relationships

* Consult regularly with OP staff

* Accept and render constructive criticism in a professional manner

Working Conditions:

Physical Requirements:

Physical Strength/endurance to enable him/her to perform and participate in the following activities:

* Physically able to lift various materials up to 25 pounds on an occasional basis

* While performing…