Data Specialist - Admissions

The University of Texas Permian Basin's Admissions Department welcomes applications for the position of Data Specialist.

Salary Range

$38,000.00 depending on qualifications

Essential Functions

The Admissions Data Specialist supports undergraduate admissions operations by processing applications, maintaining accurate records, and preparing applicant files for review and evaluation at The University of Texas Permian Basin. This role ensures timely and accurate data entry for both domestic and international applicants while coordinating document processing and communication with prospective students. Working with attention to detail, the position contributes to efficient admissions workflows and supports the University's enrollment efforts through consistent and reliable data management.

1. Responsible for the download, printing and data entry of applications and transcripts with little supervisory direction; responsible for maintaining the electronic application and ensuring timely and accurate information is maintained for potential applicants to the University.

2. Communicate with prospective students regarding required documents and support timely processing of applications, including designated applicant types.

3. Perform data entry for admission applications and related documentation.

4. Document receipt of academic credentials, examine transcripts received to determine authenticity, provide administrative oversight and updates to the electronic application website, download and print electronic applications and electronic high school and college transcripts.

5. Supervise and assist with and oversee the posting of electronic test scores, including SAT, ACT, CLEP, AP, and IB, and apply credit as appropriate.

6. Assist with the scanning of academic credentials; evaluate transcripts to prepare them for data entry; file documents and assist with the creation and completion of the academic files.

7. Assist with monitoring and maintaining the Admissions email account.

8. Collaborate with Graduate, Registrar's Offices, Financial Aid, and Academic Advising in all aspects of data processing.

9. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. High school diploma with at least one year of college coursework.

2. Two (2) years of clerical or office administration experience or a combination of education and experience providing equivalent knowledge and skills.

Preferred Qualifications

1. Bachelor's degree.

2. Bilingual in English and Spanish.

3. Strong organizational, analytical, and communication skills.

4. Ability to manage multiple tasks and work effectively in a team environment.

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.

5. Employment is contingent upon a successful background check.

6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national…