Utilities Right of Way Document Specialist - Odessa, TX

Location

Odessa, TX (candidate will have the flexibility to work a hybrid schedule but must reside within a 25‑mile radius of ORC's Odessa, TX office)

Full‑Time, Non‑Exempt. Report to ORC's Odessa, TX office as requested.

• Competitive base pay: $22 - $27 per hour
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Class Pass and Breethe Memberships

• Partner with Project Managers, Assistant Managers and ROW agents in day‑to‑day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Draft introduction letters, develop offer packages, prepare scopes, and conduct market data studies.
• Review and check documentation for accuracy and perform final internal quality control of documents and the filing of original documents in the right‑of‑way records system.
• Prepare, review, track, mail, and maintain Right‑of‑Way acquisition documents.
• Ensure successful project close‑out.
• Schedule and coordinate project‑related meetings, including preparation of agendas, minutes, and distribution of materials.
• Maintain and update project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
• Assist with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
• Handle client correspondence, phone calls, and emails with professionalism and timely follow‑up.
• Support onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
• Monitor deadlines and deliverables to help keep project teams on schedule.
• Assist with records‑retention compliance, including scanning, archiving, and destruction of files per company policy.

• Works efficiently and effectively under tight deadlines
• Prioritizes and balances multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail‑oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast‑paced administrative setting
• Provides strong customer service experience
• Can adapt to new systems and software environments

• Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.
• Minimum of one year of technical documentation preparation.
• Proficiency with MS Office Suite, specifically Excel and Word, Dropbox or equivalent.
• Must have an iOS or Android smartphone to access ORC's systems.
• Valid Driver’s License.

Relocation is not provided.

Employees must avoid any conflicting relationships that might impair their ability to make objective decisions. Employees are prohibited from performing services for clients or perceived clients during non‑working time that are normally performed by ORC, including the sale of real estate.

English language proficiency. Job requires frequent communication in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high computer usage, typing, and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand, and interpret department‑related documents and data. This is a largely sedentary role; occasional movement around the office may be required.

Rare travel is required.