Credentialing Coordinator - UTPB

Essential Functions

• Assist in planning, organizing, and executing all project activities related to developing and/or enhancing credentialing and certificate programs at UTPB.
• Maintain and update the inventory of all credit‑bearing credential programs, including course details and compliance documentation.
• Conduct periodic audits of credentialing files to ensure compliance and accuracy.
• Coordinate credentialing program approvals at the institutional, state, and federal levels and ensure accurate updates in the catalog and student information system (SIS) for program eligibility, articulation, and compliance.
• Prepare and manage necessary state and federal credentialing evidence files (such as syllabi, assessments, reports, employer validations, applications, MOUs).
• Assist in developing and updating credentialing policies, procedures, and documentation standards.
• Maintain confidential and legally compliant record‑keeping practices.
• Track and report program outcomes such as certificate/credential completion rates, job placement, and earnings for both formative and summative project evaluation.
• Help students identify, select, and gain admission into UTPB micro-credentialing programs.
• Collaborate with academic departments, institutional research, and employer partners to align credentials with workforce needs.
• Serve as the primary contact for participants (students) enrolled in UTPB's micro-credentialing programs.
• Act as the main point of contact for all staff and faculty involved in credentialing program curriculum, alignment, and Workforce Pell approval projects.
• Generate and share credentialing data reports for academic units, university leadership, funders, and workforce partners.
• This job description does not encompass all responsibilities and duties employees might perform. Employees may also carry out other related tasks as assigned by their immediate supervisor.

• Bachelor’s degree in business administration, education, public administration, or a related field.
• One year of relevant experience and/or training related to the essential duties and responsibilities.
• Knowledge of basic computer skills, including Microsoft Office, familiarity with database systems, and experience with data entry, analysis, and synthesis.
• Excellent written and verbal communication skills.
• Demonstrated initiative with the ability to take ownership of projects and demonstrate exceptional follow‑through.
• Ability to interact professionally with staff, students, and the public.
• Demonstrated commitment to supporting a diverse, nontraditional, first‑generation student population.
• Ability to work collaboratively in a team‑oriented environment.

• Master’s degree from an accredited college or university.
• Previous experience in curriculum development and alignment is preferred.
• Prior experience with program compliance is preferred.
• Experience in online learning design is preferred.
• Demonstrates self‑motivation and attention to detail.
• Able to proactively solve problems.
• Practices sound judgment, tact, and can multitask effectively under pressure.

• Full‑time on‑campus position; remote work is not available.
• Schedule:
  
  Monday through Thursday, 7:30 am – 5:30 pm;
  Friday, 8:00 am – 12:00 pm with a one‑hour lunch. The role may require early morning, evening, or weekend availability as needed.
• Must be willing to travel, own/operate a licensed motor vehicle, and possess a valid state driver’s license with a satisfactory driving record.
• Employment subject to an introductory period to monitor performance and a successful background check.
• Must present documentation within three days of hire to establish identity and immigration eligibility as required by ICE; UTPB participates in e‑Verify.

• Medical, prescription, life insurance, accidental death and dismemberment, and matching retirement provided by UTPB.
• Optional coverage such as dental, vision, family coverage, and flex‑spending accounts.
• Tuition reimbursement (after one year of service), wellness breaks, employee assistance program (EAP), and meal deals.
• Other fringe benefits and an ample leave policy contribute to a strong total compensation package.

UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.