Clerk - High School Attendance

High School Attendance Clerk

Reports to:

Campus Principal

Pay Grade: S03B

Dept./School: OHS & PHS

Days: 197

Supervises:

To keep accurate records of student attendance and to work with students, parents and their needs and maintain a Texas Education Agency mandate of 94% attendance for all students.

Education/Certification:

• High School Diploma or Equivalency.

Special Knowledge

Skills:

Experience:

• Prepare all attendance reports-daily, weekly, six weeks attendance balance reports.
• Principal's term report (yearly); train and supervise PBX operators.
• Record messages from parents or legal guardians concerning student absences.
• Contact parents of absent students.
• Make parent-teacher conference appointments.
• Check and record one period absences on summary sheet through campus procedures.
• Determine whether absence is excused or unexcused and note for computer.
• File attendance folders at end of each period; work with social worker and community liaison concerning students with poor attendance record.
• Prepare summons for social worker.
• Provide assistance to parents and students as needed.
• Accept and be responsible for delivery of personal belongings brought to students by parents.
• Monitor and initiate credit appeal procedures with the grade level principal's assistance on student who have exceeded Texas Compulsory Attendance Requirements.
• Make assignment requests for students who have permission to leave medication at school in a safe and locked space.
• Call parents of ill or injured students.
• Administer first aid and summon nurse as needed.
• Maintain current demographic information on Student Information Cards.
• Enter daily attendance functions into the computer, file and store summaries.
• Check six weeks reports as returned by data processing department-reconcile with daily attendance reports.
• Perform other duties as assigned.
• Verify one period absences and provide a daily attendance summary of unaccounted absences to grade level principals.
• Maintain and operate "calling master" at end of work day for computer generated phone calls to parent's phone numbers listed on the Student Information Card.
• Assist grade level principal in monitoring student violations of Texas Family Code Section 51.03 and prepare the warning letter process for parents and students.
• Assist the registrar and social worker in tracking students who have withdrawn but have not enrolled in another public school as per the Leaver Code System.
• Assume other duties and responsibilities as assigned by the Campus Principal.