Program Coordinator

Extended Job Title

Program Coordinator

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

45870

Up to 50%

36.00

• Adheres to TTUHSC and office operating policies and procedures.
• Assist in meeting the Joint Accreditation defined Educational Leadership criterion by partaking in continuous professional development relevant to CME/CPD enterprise.
• Serves as a representative of the office at the Odessacampus.
• Ensure timely communication and reporting of regional CMEactivities to the Lubbock campus.
• Implements educational activities at the regional campus usingan interprofessional approach that addresses a defined professional practice gap. Follows the processes and standards set by the Lubbock campus to ensure compliance with Joint Accreditationcriteria. Collaborates with course directors, planners, andpresenters while maintaining regular communication with the Lubbockoffice to ensure consistency in educational design, documentation,and delivery.
• Prepares and maintains all required activity documentation and departmental records in compliance with institutional and accreditation standards. Ensures that forms, disclosures,evaluations, and supporting materials are completed accurately and submitted to the Lubbock campus within established deadlines.
• Manages on-site logistics for Odessa-based accreditedcontinuing education activities. Oversees room setup, audiovisualsupport, materials preparation, and on-site execution to ensure aprofessional and compliant learning environment.
• Concludes educational activities at the Odessa campus in accordance with the fiscal, documentation, and reporting processesestablished by the Lubbock CME office. Responsible for completingfinancial closeout, evaluation summaries, and final CME Trackerentry.
• Supports identification and assessment of continuing education needs for institutional departments at the Odessa campus, in alignment with processes established by the Lubbock CME office.
  
  Collaborates with local faculty and staff to gather input on educational gaps and communicates findings to the Lubbock team foractivity planning and documentation.
• Implements outcomes measurement strategies for Odessa-basedcontinuing education activities using survey tools and evaluation methods developed or approved by the Lubbock CME office.
  
  Collaborates with Lubbock staff to ensure consistency, compliance,and meaningful data collection.
• Supports the maintenance of CloudCME and related reporting requirements for Odessa-based educational activities. Followsprotocols established by the Lubbock CME office for data entry,evaluation tracking, and activity credit documentation to ensure alignment with Joint Accreditation and institutional standards.
• Performs other duties as assigned to support the operations ofthe Odessa campus in coordination with the Lubbock CME office.

No

15.00

Hourly

Flexibility required for early mornings or afternoons based onconference and event needs.

Odessa

• Bachelor’s degree in education, healthcare, communications, ora related field.
• Experience supporting accredited continuing education for healthcare professionals.
• Understanding of Joint Accreditation standards and interprofessional education.
• Experience with event planning, activity documentation, and working in a compliance-driven environment.
• Ability to work independently while maintaining close coordination with a central office. Comfort with virtualcollaboration tools and data tracking systems such as CloudCME

SOM Accredited Continuing Educ…