Business Manager - Academic Affairs

The University of Texas Permian Basin welcomes applications for the position of Business Manager for Academic Affairs

Salary Range

$72,000.00 depending on qualifications

Essential Functions

The Business Manager for Academic Affairs oversees the financial and business operations of the Academic Affairs division, supporting effective budget planning, monitoring, and compliance at The University of Texas Permian Basin. This role works closely with the Provost, Deans, and departmental staff to manage operating budgets, analyze revenues and expenditures, and provide financial guidance that supports academic programs and institutional priorities.

The position ensures alignment with University, state, and UT System requirements while maintaining accurate records and supporting informed decision-making across the division.

1. Serve in a leadership role for Academic Affairs on budgeting and financial management matters.

2. Manage daily operations of the Academic Affairs business office and ensure compliance with University, state, and UT System financial guidelines.

3. Provide guidance to faculty and staff on financial reports, budget management, and cost control.

4. Maintain reconciliations and support processes for accurate accounting records across the division.

5. Support the Provost with budget analysis and monthly financial reporting as requested.

6. Lead the annual budget development process for the Academic Affairs division.

7. Provide guidance to Deans and staff to ensure compliance with fiscal policies and procedures.

8. Prepare comparative analyses of operating programs by reviewing costs and services and provide recommendations for budget adjustments.

9. Serve as a liaison with the University Business Office and Financial Services to address accounting and financial matters.

10. Coordinate purchasing processes, including preparation of requisitions, vouchers, and budget transfers in accordance with University policy.

11. Develop and implement procedures for travel advances and expense reporting.

12. Maintain financial and statistical records to support reporting needs for leadership and audits.

13. Collaborate with University offices to monitor scholarship-related financial activity.

14. Assist with financial data preparation for grant proposals and ensure compliance with reporting requirements.

15. Participate in professional development to maintain current knowledge of financial practices and regulations.

16. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. Bachelor's Degree.

2. Minimum of five (5) years of accounting, finance, budgeting, and/or business operations.

3. Strong skills in communication, teamwork, and organization.

Preferred Qualifications

1. Master's Degree in an appropriate discipline.

2. Governmental accounting or budgeting experience.

3.

Experience with Peoples Soft or a similar ERP system.

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.

5. Employment is contingent upon a successful background check.

6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm;
Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.

2. Able to bend, crouch, and reach continuously.

3. Physically able remain seated, frequently to…