Clerk - Certification Officer

Certification Officer

The Certification Officer tracks, evaluates, and documents participant completion of all necessary requirements to qualify for state certification through ECISD's teacher certification program, Odessa Pathway to Teaching. The Certification Officer also maintains programmatic data to monitor compliance and ensure the timely and accurate reporting of data as required by the Texas Education Agency and United States Department Of Education. As needed, the Certification Officer supports the Talent Development Director - Pipelines with other talent management tasks required to bring high quality educators and administrators to Ector County ISD.

Education/Certification:

• High School Diploma/GED or Equivalent

Special Knowledge

Skills:

• Strong organizational skills, effective communication skills (listening, verbal, and written), time management skills, interpersonal skills, and the ability to multitask.
• Skill in developing computer-generated documents, graphics, and databases; working knowledge of database management.
• Ability to analyze large data sets and translate the findings into actionable next steps
• Strong interpersonal skills and the ability to build effective working relationships with colleagues, school leaders, and other partners
• Outstanding written and oral communication skills
• Exceptional critical thinking and problem-solving skills, including the ability to identify challenges and actively work to find solutions
• Excellent attention to detail and accuracy
• Ability to maintain confidentiality
• Ability to work well with a diverse population
• Self-motivated with the ability to perform job duties under little supervision
• Proficient use of a personal computer with excellent software skills, including word processing, spreadsheets, file maintenance, and databases.
• Outstanding customer service skills
• Bilingual (verbal and written) preferred

Experience:

• Minimum of 2 years' experience
• Experience managing projects of various sizes from coordination to implementation
• Experience managing large sets of data or information, database management
• Experience interpreting and implementing policies outlined in the Texas Administrative Code or other state education code, preferred

• Under the guidance of the Talent Development Director, monitor each Odessa Pathway to Teaching participant's progression and eventual completion of all requirements necessary for state certification. This includes, but is not limited to:
• supporting transcript evaluation, coordinating test approval, tracking test completion, and ensuring school leader and coach feedback is submitted.
• issue certificates to Odessa Pathway to Teaching participants upon completion of all program requirements,
• Working with Human Resources Directors to confirm all internship assignments and provide documentation needed to complete district hiring processes.
• Managing observation data submission in TEA's systems and coordinating with the Director of Talent Development and Talent Development Coaches to ensure accuracy and timeliness of submission.
• Proactively supporting Odessa Pathway to Teaching participants in obtaining licensure by outlining clear processes for navigating state systems and deadlines for submitting applications.
• In collaboration with the Director of Talent Development and Talent Development Coaches, orient new Odessa Pathway to Teaching to the requirements for certification and the program components essential to obtaining a teaching license.
• Recommend policy or program modifications related to changes in TEA requirements.
• Attend TEA trainings and webinars to remain current on teacher certification and internship requirements.
• Maintain and submit annual Title II data for federal reporting.
• Maintain ASEP and submit annual ASEP data for TEA and state-level reporting.
• Support the District Mentor Program through data collection, training coordination, and timely payroll submission.
• Other support as needed, as outlined by the Talent Development Director.
• Provide clerical support to the Director of Talent Development, including but not limited to answering phone calls, opening and processing mail, and scheduling appointments
• Manage department budget
• Enter requisitions, maintaining physical and computerized records
• Serve as Odessa Pathway to Teaching Records Management Liaison, ensuring documents are stored and disposed of properly
• Process payroll for Mentor Teachers
• Maintain department integrity, confidentiality, and collaboration
• Keep an inventory log of office supplies, incentives, and other resources managed by the department
• Perform other related duties as assigned

Supervisory Responsibilities:

• None

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Frequent district-wide travel and occasional statewide travel: occasional prolonged or irregular hours, including some Saturdays.

The foregoing statements describe the general purpose and responsibilities assigned to this job and…