Credentialing Coordinator - Academic Affairs

The University of Texas Permian Basin welcomes applications for the position of Credentialing Coordinator

Salary Range

$50,000.00 depending on qualifications

Essential Functions

The University of Texas Permian Basin and Project BCBC invite applications for the Credentialing Coordinator

position. This role is supported by Project BCBC (Building Credit Bearing Short Term Credentialing

Programs), a U.S. Department of Education grant aimed at helping UTPB students earn credit-bearing,

stackable micro-credentials. As a grant-funded position with a four-year project timeline, the Credentialing

Coordinator, under the supervision of the Director of Microcredentials, will assist in planning and organizing all

grant project activities related to student credentialing. They will also handle key operational and evaluation

tasks, such as managing communications, supporting project participants, collecting and analyzing data, and

helping create and maintain collaborative interdepartmental teams.

This is a full-time, on-campus role. Remote work is not available.

1. Assist in planning, organizing, and executing all project activities related to developing and/or enhancing

credentialing and certificate programs at UTPB.

2. Maintain and update the inventory of all credit-bearing credential programs, including course details and

compliance documentation.

3. Conduct periodic audits of credentialing files to ensure compliance and accuracy.

4. Coordinate credentialing program approvals at the institutional, state, and federal levels and ensure accurate

updates in the catalog and student information system (SIS) for program eligibility, articulation, and

compliance.

5. Prepare and manage necessary state and federal credentialing evidence files (such as syllabi, assessments,

reports, employer validations, applications, MOUs).

6. Assist in developing and updating credentialing policies, procedures, and documentation standards.

7. Maintain confidential and legally compliant record-keeping practices.

8. Track and report program outcomes such as certificate/credential completion rates, job placement, and

earnings for both formative and summative project evaluation.

9. Help students identify, select, and gain admission into UTPB micro-credentialing programs.

10. Collaborate with academic departments, institutional research, and employer partners to align credentials

with workforce needs.

11. Serve as the primary contact for participants (students) enrolled in UTPB's micro-credentialing programs.

12. Act as the main point of contact for all staff and faculty involved in credentialing program curriculum,

alignment, and Workforce Pell approval projects.

13. Generate and share credentialing data reports for academic units, university leadership, funders, and

workforce partners.

14. This job description does not encompass all responsibilities and duties employees might perform.

Employees may also carry out other related tasks as assigned by their immediate supervisor.

Required Qualifications

* Bachelor's degree in business administration, education, public administration, or a related field.

* One (1) year of experience or training related to credentialing, program administration, education, or related responsibilities.

* Experience using Microsoft Office applications and database systems, including data entry and reporting functions.

Preferred Qualifications

* Master's degree from an accredited college or university.

* Experience in curriculum development, curriculum alignment, workforce development, or program compliance activities.

* Experience with online learning design or instructional delivery methods.

* Strong written and verbal communication skills.

* Ability to manage projects independently and maintain follow-through on assignments.

* Ability to work collaboratively in a team-oriented environment.

* Experience supporting diverse, nontraditional, or first-generation student populations.

* Strong organizational skills, attention to detail, and problem-solving ability.

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state…