Assistant to Sales Management Team Europe

Responsibilities – Documentation and Administrative Support

• Provide administrative support to the Sales Management Team for all duties including mail, word processing, filing, order processing, telephone answering.
• Gather information and prepare presentations for meetings.
• Draft complex documentation, proposals, reports, and correspondence such as contracts and agreements.
• Prepare, assemble and modify weekly reports, presentations and briefing materials using MS Word, PowerPoint, Excel.
• Use database systems to maintain current records and support monthly reporting.
• Assist the President with team collaboration.
• Manage calendar including internal/external meetings, site-visits and other special events.
• Manage meetings to include taking minutes and maintaining action item lists to ensure follow‑up.
• Support the Sales Management Team with travel itineraries: hotel reservations, flight booking and other related issues, including travel expense reports, reconciling credit card statements and other duties as needed to manage travel.

• Successful completed commercial apprenticeship.
• Minimum 5 years of office administration experience in a multinational environment, preferably with recent senior executive support experience.
• Strong knowledge of office‑related software including Microsoft Office, PowerPoint, Word and Excel.
• Ability to maintain confidential information.
• Ability to organize and manage multiple projects and tasks simultaneously.
• Excellent organizational and interpersonal skills.
• Excellent command of both oral and written local language and English.

Contact Nicole Gebhard, HR Business Partner,