Administrative​/Accounting Support

Overview

Accounting & Operations Coordinator (Full-Time)

The Accounting & Operations Coordinator is a full-time position responsible for supporting the company's day-to-day financial and operational functions. This role plays a key part in managing accounts receivable and payable, invoicing, payroll and commission tracking, sales tax support, banking compliance, and logistics coordination. The position supports multiple business entities and requires strong attention to detail, accountability, and the ability to manage processes from start to finish.

• Receive, apply, and track customer payments via ACH, wire, and check
• Monitor A/R aging reports and identify past-due accounts
• Follow up with customers regarding payment status and outstanding balances

• Process vendor payments by check and ACH
• Record, categorize, and maintain accurate expense records
• Organize supporting documentation for expenses and payments
• Reconcile bank statements and resolve discrepancies
• Ensure approved vendor invoices are paid accurately and on time

• Track payroll-related information including commissions, draws, and adjustments
• Maintain records for payroll, health insurance, and HSA contributions
• Coordinate with internal teams and external partners to ensure payroll accuracy
• Support reporting and documentation related to employee and contractor compensation

• Track and organize sales tax data across applicable states and jurisdictions
• Assist with sales tax filings, reporting, and documentation
• Maintain organized records to support audits or reviews

• Prepare and submit recurring Borrowing Base reports to TAB Bank
• Ensure accuracy, timeliness, and compliance with bank reporting requirements
• Maintain supporting documentation related to receivables, inventory, and compliance

• Prepare and issue customer invoices accurately and on schedule
• Generate invoices related to inventory activity and remanufacturing
• Ensure invoicing aligns with contracts, pricing, and inventory movement
• Maintain organized invoicing records to support internal reporting

• Coordinate logistics-related documentation tied to billing and inventory
• Communicate with internal teams to ensure shipments, inventory movement, and invoicing are aligned
• Support operational workflows that impact financial reporting and billing accuracy

• Previous experience in accounting, bookkeeping, or financial operations preferred
• Solid understanding of A/R, A/P, invoicing, and general accounting processes
• Strong attention to detail with excellent organizational skills
• Ability to manage multiple entities and priorities simultaneously
• Proficiency with accounting software, spreadsheets, and reporting tools
• Strong communication skills for working with internal teams and external customers or vendors
• Ability to handle sensitive financial information with accuracy and discretion

• Status:
  Full-Time
• Schedule:
  
  Monday-Friday
• Reports To:
  
  Management / Finance Leadership
• Work Environment:
  Office-based, working closely with finance, operations, and logistics teams

Please send your resume to

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.