Accounts Receivable Specialist

Job Details

Job Details

Job Location:

Readylift - Ogden, UT Position Type:
Full Time Accounts Receivable / Accounts Payable Specialist

Location

Ogden, Utah (on-site)

Openings

Department Accounting / Finance 2

Reports To Controller

Employment Type

FLSA Status Non-exempt Full-time

We are adding two Accounts Receivable / Accounts Payable Specialists to our accounting team in Ogden, Utah. This hands-on role supports the full AR/AP cycle, including vendor invoice processing, payment runs, customer invoicing, cash application, collections follow-up, account reconciliations, reporting, and month-end support. This is a great opportunity for someone who enjoys variety, accuracy, and cross-functional communication while helping keep vendor and customer accounts current and organized.

• Manage the full accounts payable process, including vendor invoice review, coding, approvals, three-way matching, and entry into the accounting system
• Review vendor invoices for accuracy, matching them to purchase orders, receiving documentation, and company approval requirements before payment
• Code invoices to the correct general ledger accounts, departments, cost centers, and project or inventory-related accounts as applicable
• Prepare and process weekly payment runs, including checks, ACH, wire transfers, and other approved payment methods
• Maintain vendor files, W-9 records, payment information, and supporting documentation in an organized and audit-ready manner
• Reconcile vendor statements, research discrepancies, resolve duplicate or missing invoices, and respond to vendor payment inquiries
• Support year-end 1099 preparation and other AP reporting needs

• Manage the full accounts receivable process, including customer invoicing, cash application, account maintenance, and collection follow-up
• Generate and send accurate customer invoices, statements, credit memos, and account adjustments on schedule
• Post and apply customer payments received by check, ACH, wire, credit card, or other approved payment methods
• Monitor accounts receivable aging, identify past-due balances, and follow up with customers in a professional and timely manner
• Research and resolve billing discrepancies, short-pays, deductions, unapplied cash, disputed charges, and customer account questions
• Maintain accurate customer account records, including billing contacts, payment terms, tax exemption documentation, and credit-related notes
• Prepare AR reports and provide status updates to support cash flow visibility and collection priorities

• Support month-end close by preparing AP and AR reconciliations, accrual support, journal entry backup, and related reporting
• Reconcile subledger activity to the general ledger and research variances as needed
• Maintain organized, audit-ready records that support strong internal controls and compliance with company accounting procedures
• Assist with inventory, freight, sales tax, cost accounting, and other manufacturing-related transactions as needed
• Partner with purchasing, sales, customer service, operations, and management to resolve invoice, payment, billing, and account issues
• Identify opportunities to improve AP/AR processes, reduce errors, and improve turnaround time
• Pitch in on other accounting projects and finance department priorities as they come up

What You Bring

• 2 or more years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting; combined AR/AP experience preferred
• Associate's degree in accounting, finance, business, or related field preferred; equivalent hands-on experience will also be considered
• Experience with invoice processing, payment application, vendor/customer account reconciliation, aging reports, and month-end support
• Comfort working in an ERP or accounting system such as Net Suite, SAP, Oracle, Microsoft Dynamics, Quick Books, or similar
• Solid Excel and Microsoft Office skills, including the ability to organize data, review reports, and research discrepancies
• Strong attention to detail, follow-through, and ability to manage multiple deadlines in a fast-paced environment
• Clear,…