Plant Office Admin

JOB PURPOSE

Provide clerical and administrative support to the operations and support departments at the respective plant. Answer phones and direct calls, greet visitors, schedule meetings, & provide customer service/support to office staff.

• Manage/screen multiple incoming phone lines in a professional and courteous manner always.
• Professionally greet visitors including customers, employees, vendors, clients, and applicants
• Maintain visitor/security card/client log in sheets.
• Operate office equipment: printers, scanners, laminators, and fax machines.
• Reserve conference rooms/set up for meetings.
• Organizes and schedules office activities, including meetings, and conferences, as well as department/plant activity assistance as needed.
• Maintains office supply and plant apparel inventories regularly.
• Collaborates with other office assistants and cooperates with executive assistant to handle requests from Senior Managers.
• Support staff for other departments as needed for projects, tracking, etc.
• Provide customer service to production staff, connecting them to the appropriate department, replacing and ordering supplies, etc.
• Creates purchase requisitions for office, cleaning, safety supply orders and research new deals and suppliers for cost savings.
• Picks up, drops off, sorts, and delivers mail daily to/from Post Office and runs other errands as needed.
• Help coordinate and execute company and community events. May include weekends.
• All other duties as assigned.

Provide clerical and administrative support to the operations and support departments at the respective plant. Answer phones and direct calls, greet visitors, schedule meetings, & provide customer service/support to office staff.

• Manage/screen multiple incoming phone lines in a professional and courteous manner always.
• Professionally greet visitors including customers, employees, vendors, clients, and applicants
• Maintain visitor/security card/client log in sheets.
• Operate office equipment: printers, scanners, laminators, and fax machines.
• Reserve conference rooms/set up for meetings.
• Organizes and schedules office activities, including meetings, and conferences, as well as department/plant activity assistance as needed.
• Maintains office supply and plant apparel inventories regularly.
• Collaborates with other office assistants and cooperates with executive assistant to handle requests from Senior Managers.
• Support staff for other departments as needed for projects, tracking, etc.
• Provide customer service to production staff, connecting them to the appropriate department, replacing and ordering supplies, etc.
• Creates purchase requisitions for office, cleaning, safety supply orders and research new deals and suppliers for cost savings.
• Picks up, drops off, sorts, and delivers mail daily to/from Post Office and runs other errands as needed.
• Help coordinate and execute company and community events. May include weekends.
• All other duties as assigned.

• Education:
  
  High school diploma or GED equivalent. A minimum of 2-year associate degree preferred.
• Experience:
  
  Minimum of 2 years related clerical/receptionist/customer service experience required
• Intermediate skills of Microsoft Office applications, including Excel and PowerPoint, required
• Willing to work in a team environment and contribute to group goals.
• Ability to work independently, with minimal supervision.
• Excellent verbal and written communication skills
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality as a condition of employment.
• Ability to use good judgment to make independent decisions.
• Basic math skills to include ratios, percentages, addition, subtraction, etc.
• A minimum amount of overtime may be required.

The employee is required to talk and hear. The employee is frequently required to sit and use their hands and fingers, to handle or feel, to manipulate keys on a keyboard and view data on a computer screen. The employee is occasionally required to stand, climb stairs, walk, reach with arms and hands. Vision abilities required by this job include close vision.

Normal amount of overtime or extended work hours required. Moderate noise (examples: business office with computers and printers, light traffic, plant background noise). The job is performed under a generally hazard free environment.

Alphia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.