Leasing Administrator

Apply for the Leasing Administrator role at Pivotal Talent Search located in Salt Lake City, UT.

Base pay range: $65,000 – $75,000 per year.

Location:

Onsite in the Salt Lake City office for a minimum of 6 months with the option to transition to hybrid based on performance.

• Prepare and review standard contractual lease documents between the company and customers.
• Prepare, review, and send purchase orders to vendors for customers' equipment orders and delivery.
• Manage each equipment order’s timeline, following up with vendors for production and delivery timing.
• Clearly manage customer delivery expectations through frequent communications.
• Ensure all applicable terms and conditions are stated accurately in documents and aligned with the Pricing Department.
• Manage records/files of current leases, with the ability to reference previous documentation to answer questions.
• Provide prompt and accurate responses to customers’ inquiries via phone and email.
• Provide clear and concise communication between the company's teams.
• Work with the End of Lease Department to ensure accurate information.
• Review and interact with the online  platform, ensuring documentation data is consistent.
• Perform other duties and responsibilities as assigned.

• Minimum of 2 to 5 years of experience working with equipment leasing documentation - end to end.
• BS degree in Business Administration, Finance, or related field, or combined experience with education.
• Adherence to laws and best practices regarding dealings with financial services customers and data.
• Highly proficient in learning and/or utilizing multiple complex technical applications simultaneously.
• Salesforce and Net Suite experience is a plus.

• Be able to perform fast‑paced, high‑volume transactions, and multitask.
• Be a quick learner, result‑oriented, with beginning‑to‑end follow‑through and high attention to detail.
• Work with a high level of confidentiality, integrity, and discretion.
• Consistently exhibit diplomacy and maintain a pleasant manner with tact in challenging circumstances.
• Be productive and efficient under varying workloads and rapidly shifting priorities.
• Have strong interpersonal skills, professional poise, and a true teamwork mentality.

Associate

Full‑time

Administrative and Finance