West Weber Elementary - Head Administrative Assistant

West Weber Elementary - Head Administrative Assistant (28836)

Weber School District – West Weber Elementary, Ogden, Utah

• Job : 5730284
• Final date to receive applications: May 29, 2026 11:59 PM (Mountain Standard Time)
• Posted: May 21, 2026 6:00 AM (UTC)
• Starting Date: To Be Determined

A full‑time position for 8.00 hours per day, 200 days per year. The Head Administrative Assistant provides comprehensive administrative support to the site principal and district staff, ensuring compliance with financial, legal, and administrative requirements and overseeing office activities. Spanish speaking is preferred.

The role supports the elementary school principal and other administrators by conveying information regarding school functions and procedures, maintaining records, and overseeing the office to meet compliance obligations.

• Administers first aid and medication to students under the direction of a health professional.
• Compiles data from payroll, attendance, supply requests, and other sources to meet financial and administrative requirements.
• Coordinates programs and activities including purchase orders, site meetings, class lists, and payroll submission.
• Identifies hazardous situations and directs resolution to appropriate personnel.
• Maintains documents, files, and records in both manual and computer formats.
• Tracks inventories of supplies and materials.
• Monitors account balances and financial transactions for accurate record keeping.
• Orients new site personnel on school and district practices.
• Oversees office staff, student assistants, and volunteers to ensure procedures are followed.
• Prepares reports and written materials such as budgets, memos, and discipline reports.
• Processes documents including student registrations, purchase orders, and attendance records.
• Responds to inquiries from staff, parents, students, and public agencies by phone, letter, or in person.
• Supports administrators with additional duties as assigned.
• Attendance is essential: physical presence at the worksite is required for collaboration and access to on‑site resources.

• Assists other personnel in completing their work activities.

• Must operate standard office equipment and software, perform basic bookkeeping, and maintain accurate records.
• Knowledge of grammar, punctuation, bookkeeping principles, business telephone etiquette, and office practices is required.
• Ability to communicate with diverse groups, maintain confidentiality, meet deadlines, set priorities, and handle interruptions.
• Experience: Previous related experience with increasing levels of responsibility. Experience in a similar environment is preferred.
• Education: High school diploma or equivalent required.
• Citizenship, residency or work visa required.

• Remain in a stationary position 50% of the time.
• Move inside and outside the school to access files, students, and equipment.
• Operate computer and office productivity machinery continuously.
• Occasionally ascend/descend a ladder or stairs to access high objects.
• Communicate information clearly in various situations.
• Observe details at close and far ranges.
• Frequently move items up to 20 pounds across the classroom.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER