Office Specialist

Equal Opportunity Employer

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veteran status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Title:

Office Specialist

Requisition Number: H00304P
Position Category:
Hourly/Work Study
Campus

Location:

Weber State University - Ogden, UT
Hours per week:
Approx 20 per week
Months per year: 12
Alternate work schedule:
Yes
Pay Grade:
Salary
Hourly Pay Rate: $14.50

• Help maintain various aspects of the Office of Undergraduate Research (OUR)
• Track student grant spending while ensuring that students and faculty follow university policies and procedures
• Assist students in booking travel arrangements
• Manage the OUR website
• Manage office and director’s P‑cards
• Organize files and assist in OUR special events such as the Annual Symposium and WSU Day at the Capitol
• Communicate undergraduate research requirements and policies to students and faculty
• Assist students and faculty in various aspects of their student grant spending process
• Perform other duties or tasks as assigned on an as‑needed basis

• Secretarial and/or clerical experience and experience using PC applications and software
• Ability to conduct day‑to‑day office management including, but not limited to budget reconciliation, accounting, record management, phone and email skills, and office supply ordering
• Ability to work with students and faculty in a professional manner, follow university procedures and policies, and maintain confidentiality of student information

• Proficiency in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, Group Wise, Adobe InDesign, etc.)
• Excellent organizational skills and ability to multi‑task
• Excellent interpersonal, oral and written communication skills
• Ability to collaborate and establish effective working relationships with faculty, staff, and administration
• Ability to meet deadlines and work accurately despite interruptions
• Conduct office affairs in a professional manner while working with minimal supervision

No background check required.