Administrative Assistant

• Relocation Authorized:
  National - Family
• Telework Type:
  Full-Time Office/Project
• Work Location:
  
  Ogden, UT

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and producing reports. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. This role is supporting multiple Department/Functional (e.g., Engineering, Quality, Safety) Managers and Supervisors.

This position is located at the Project Management Office in Ogden, UT, and reports to the Office & Administrative Services (O&AS) Administrative Assistant Supervisor, with day‑to‑day direction provided by the Managers of the departments/functions this position supports.

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol;
  Works with confidential information
• Maintains a file of important matters for the attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries
• Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature
• Reviews outgoing correspondence to ensure accuracy and proper format;
  May be required to send documents to the client’s document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system
• May be required to send documents to the client’s document management system
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action is taken
• Perform other O&AS tasks as required
• Job Complexity:
  Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
• Supervision:
  Limited supervision with latitude for judgment / Regularly completes assignments with little to no assistance / May assist less experienced team members

Requires 2-4 years of related experience. Must be a US citizen. Ability to obtain a clearance preferred.

• Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
• Has intermediate to advanced skills in Microsoft Excel, Outlook, PowerPoint, Word, and other applicable software suites. A skills assessment may be administered to determine proficiency.
• Has intermediate to advanced written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to determine proficiency.

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to