Office Specialist

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Position Title Office Specialist

Requisition Number

Requisition Number H00304P

Position Category

Position Category Hourly/Work Study

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week Approx 20/week

Months per year 12

Approx 20/week

Pay Grade

Hourly Pay Rate

Hourly Pay Rate $14.50

FLSA

Job Summary/Basic Function

Individual will help maintain various aspects of the Office of Undergraduate Research ( OUR ); track student grant spending while ensuring that students and faculty follow university policies and procedures, assist students in booking travel arrangements, manage the OUR website; manage office and director’s P-cards; organize files, assist in OUR special events:
Annual Symposium, WSU Day at the Capitol, etc. Communicate undergraduate research requirements and policies to students and faculty. Assist students and faculty in various aspects of their student grant spending process. Other duties or tasks may be assigned on an as-needed basis.

Required Qualifications

Secretarial and/or clerical experience and experience using PC applications and software required. Ability to conduct day-to-day office management which included but is not limited to:
Budget reconciliation, accounting, excellent record management, phone, and email skills, office supply ordering, etc. Ability to work with students and faculty in a professional manner and follow university procedures and policies and maintain confidentiality of student information.

Preferred Qualifications

Seeking applicants who are proficient in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, Group Wise, Adobe Indesign, etc?). Excellent organizational skills, ability to multi-task;
Excellent interpersonal, oral and written communication skills; ability to collaborate and establish effective working relationships with faculty, staff, and administration; ability to meet deadlines and work accurately despite interruptions. Conduct office affairs in a professional manner while working with minimal supervision.

To apply, complete the online application and attach a resume, cover letter and the names and contact information for three references. If you are hired, please keep in mind that you will need to complete the appropriate payroll and HR documents prior to beginning work. The screening of applicants will begin immediately and will remain open until filled.

Physical Activity of this position Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.

, Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly.

, Ability to receive detailed information with or without assistance.

Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting…