Administrative Assistant

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground-based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel's scope of service in Sentinel's current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile-defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

For more information on the Sentinel program:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and producing reports. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

This role is supporting multiple Departments/Functions (e.g., Supply Chain, Construction, Startup, Quality). This position will be located at the Project Management Office or the Project Management Annex (PMA) in Ogden, UT. This position reports to the Office & Administrative Services (O&AS) Administrative Support Supervisor, with day-to-day direction provided by the Managers of the departments/functions this position supports.

• Performs clerical and some administrative duties
• Formats, proofreads, and distributes various routine correspondence, reports, and forms using basic to intermediate features of Bechtel approved software applications
• May assist in researching information
• May prepare and distribute notices, agendas, information packets, and produce meeting minutes
• Stays abreast of key issues, commitments, and priorities of supervisor
• Scans calendar for conflicts and notifies responsible manager
• May work with confidential information
• Coordinates travel arrangements and travel itineraries
• Prepares detailed expense reports using Concur or other expense report software as required
• Perform other O&AS tasks as required
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Ability to work occasional overtime on a short notice
• Perform other O&AS tasks as required

• Typically requires 1-2 years of related experience
• Ability to obtain a clearance preferred

• Applies acquired job skills and company policies & procedures to complete assigned tasks
• Has basic to intermediate skills in Microsoft Excel Outlook, PowerPoint, Word, and other applicable software suites. A skills assessment may be administered to determine proficiency.
• Has basic to intermediate written…