Admin Support II - UFRA Reception

Utah Valley University is seeking a customer-focused and organized professional to join our team in a vital administrative support role. As one of the first points of contact for visitors, students, faculty, and staff, you will help create a welcoming, positive experience while supporting the department's daily operations. This position offers the opportunity to build relationships across campus, provide exceptional service, and contribute to a collaborative environment that supports student success and university excellence.

In this role, you will develop and strengthen a broad range of administrative skills, including office coordination, scheduling, financial documentation, data entry, and customer service. You will play an important part in maintaining efficient office operations by managing calendars, processing records, supporting communications, and assisting with purchasing and budget-related documentation. Ideal candidates enjoy working with people, thrive in an organized environment, and take pride in helping a team achieve its goals.

At UVU, your contributions will directly support the university's mission of fostering student success, community engagement, and educational opportunity.

• Sorts, screens, and distributes incoming and outgoing mail.
• Drafts and prepares responses to routine inquiries.
• Prepares photocopies and facsimiles, and operates a variety of office equipment.
• Performs a wide variety of typing assignments, which are sometimes confidential in nature.
• Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials.
• Greets and directs visitors. Provides routine administrative support for departmental/secretarial support, including answering inquiries concerning activities and operations of the department/division.
• Accepts, screens, and routes telephone calls.
• Maintains a log of inquiries as required.
• Establishes, maintains, processes, and updates files, records, certificates, calculations, and other documents.
• Performs other job-related duties as assigned, including reimbursements, purchase requests, reconciliations, and fleet reservations.

Graduation from an accredited institution with an associate's degree and one year of experience; or any combination of education and experience related to the Summary of Duties totaling three years.

• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of word processing and or data entry skills.
• Knowledge of records maintenance and receptionist functions.
• Knowledge of spreadsheets and reconciliations, including the Microsoft suite and Quick Books.

• Skills in the use of and operating basic office equipment, computers, operating systems, and computer software applications.
• Skills in organization, database maintenance, and coordination.
• Skills in office methods, typing, techniques, practices, and procedures.

• Ability to understand and follow specific instructions and procedures.
• Ability to gather data, compile information, and maintain confidentiality of records and information.
• Ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Ability to communicate effectively, both verbally and in writing, to a broad population.
• Ability to perform a variety of administrative support duties with minimal supervision.