Admin Support Supv​/Admin to Comm Svcs

Project Overview

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground‑based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel's scope of service in Sentinel's current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

For more information on the Sentinel program:

In this role, you will perform supervisory duties for a small team of administrative assistants located across multiple facility locations, in addition to providing administrative support to the Commercial Services Manager and team. Duties require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and producing reports.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. This position is located at the Project Management Annex in Ogden, UT, with occasional travel to the Project Management Office (PMO) in Odgen approximately 6 miles from the PMA. This position reports to the Office & Administrative Services (O&AS) Manager, with day‑to‑day administrative support direction provided by the Commercial Manager.

• Supervises administrative personnel assigned to the project (supervision includes instruction, functional direction, and evaluation of the assigned employees)
• Acts as a liaison between executive and senior management and staff in coordinating internal company business affairs
• Assists senior management with a broad scope of administrative duties
• Often researches information and compiles summary reports
• Determines action on important or emergency matters or knows the person to contact in the supporting manager's or assigned employees absence
• Maintains a file of important matters for the supporting manager's attention upon return;
  Independently schedules and reschedules appointments on the basis of manager's commitments and priorities
• Keeps abreast of key issues, commitments and priorities of the management team and the company
• Schedules meetings, including Committee and Board meetings, and coordinates complex, often confidential materials
• Coordinates complex travel arrangements and travel itineraries
• Independently anticipates problems and changing priorities and changes priorities accordingly while exercising judgment in resolution
• Prepare detailed expense reports using Concur or other expense report software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Must be able to occasionally work overtime on short notice
• Perform other O&AS tasks as required

• Typically requires bachelor s degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

• Intermediate to advanced skills in Microsoft Excel, Outlook, PowerPoint, Word, and other applicable software suites. A skills assessment may be administered to determine proficiency.
• Intermediate to advanced written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to determine proficiency.
• Contributes to the development of concepts and techniques
• Completes moderately complex tasks in creative and effective ways
• Exercises judgment within defined procedures and practices to determine appropriate action
• Recognizes that erroneous decisions or failure to achieve may result in schedule delay
• Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors or Managers
• Does not have responsibility for hiring or firing but may provide feedback and participate in the hiring processes

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