Administrative Assistant

Job Details

• Requisition
• Relocation Authorized:
  None
• Telework Type:
  Full-Time Office/Project
• Work Location:
  
  Ogden, UT

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground-based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel's scope of service in Sentinel's current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile-defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

For more information on the Sentinel program:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and producing reports. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

This role is supporting multiple Departments/Functions (e.g., Supply Chain, Construction, Startup, Quality). This position will be located at the Project Management Office or the Project Management Annex (PMA) in Ogden, UT. This position reports to the Office & Administrative Services (O&AS) Administrative Support Supervisor, with day-to-day direction provided by the Managers of the departments/functions this position supports.

• Performs clerical and some administrative duties
• Formats, proofs, and distributes various routine correspondence, reports, and forms using Bechtel approved software applications
• May assist in researching information
• May prepare and distribute notices, agendas, information packets, and produce meeting minutes
• Stays abreast of key issues, commitments, and priorities of supervisor
• Scans calendar for conflicts and notifies responsible manager
• May work with confidential information
• Coordinates travel arrangements and travel itineraries
• Prepares detailed expense reports using Concur or other expense report software as required
• Perform other O&AS tasks as required
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Ability to work occasional overtime on a short notice

• Typically requires 1-2 years of related experience
• Ability to obtain a clearance preferred

• Applies acquired job skills and company policies & procedures to complete assigned tasks
• Has basic to intermediate skills in Microsoft Excel, Outlook, PowerPoint, Word, and other applicable software suites. A skills assessment may be administered to determine proficiency.
• Has basic to intermediate written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to determine proficiency.
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
• Moderate supervision with some latitude to use judgement
• Receives assistance in the completion of more complex assignments

For decades, Bechtel has worked to inspire the next generation of employees and beyond. Because our teams face some of the world s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Learn more at Bechtel Total Rewards

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to