INT] Technical Services - Digital Learning & Communications Administrative Assistant (29400

[INT] Technical Services - Digital Learning & Communications Administrative Assistant (29400)

Weber School District Technical Services (Dept) - Ogden, Utah Open in Google Maps

This job is also posted in Weber School District Jobs

Job : 5885950

Final date to receive applications: Posted until filled

Posted: Aug 13, 2026 6:00 AM (UTC)

Starting Date: Immediately

Title: Administrative Assistant

Calendar/

Contract:

250 DAY

Salary

Schedule:

Lane 6(N) of the Administrative Assistants Salary Schedule

Hours: 8.0 hours/day | 40.0 hours/week

Benefits-Eligible: As outlined in the Benefits Guide

FLSA Status: Non-exempt

Application

Note:

*** ONLY CURRENT EMPLOYEES NEED APPLY***

This position will remain open until filled after a minimum of five working days (three working days if EMERGENCY HIRE is indicated). Applications will be reviewed prior to scheduling interviews. Current employees of Weber School District should complete the internal candidate application.

The job of the Digital Learning and Communications Head Administrative Assistant was established for two distinct purposes:
1) providing administrative support to Digital Learning which includes the Educational Technology team, Weber Online K-12, and Innovation Online and
2) providing support to the Communications team.

Director of Technical Services and Digital Learning

• General Responsibilities
  • Representative:
    Acts as a positive spokesperson for the department. As the primary point of contact for families and other employees, the Head Administrative Assistant embodies the department’s mission and values and makes others feel welcome and appreciated.
  • Response:
    Responds positively and in a timely manner to inquiries from a variety of internal and external parties by phone, letter, and/or in person (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or referring to others.
  • Finances:
    Monitors account balances and ensures accurate and timely financial transactions for the purpose of maintaining accurate records in compliance with accounting and record-keeping practices. This includes but is not limited to purchase orders, P-cards, stipend payments, and school-related contracts.
  • Event Support:
    Provides on-site support in a variety of WSD venues for training sessions. This may include coordination of the space, calendaring, arranging for food/snacks/drinks, setup, and cleanup.
  • Facility Coordination:
    Coordinates facility usage, conferences, and meetings.
  • Records:
    Maintains administratively sensitive records, including office procedures and building personnel records, for the purpose of providing up-to-date reference and audit trail.
  • Data Compilation and Analysis:
    Compiles data from a wide variety of sources (e.g., financial activities, absences, work orders, purchasing requests, inventory, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
  • Supplies:
    Maintains inventories of supplies and materials (e.g., all general supplies, equipment repairs, etc.) for the purpose of ensuring items' availability.
  • Written Materials:
    Prepares a wide variety of written materials (e.g., reports, budgets, memos, letters, handbooks, minutes, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Facilities:
    Maintains an awareness of the physical building and processes work orders for maintenance and improvements.
  • Training:
    Attends all required department and district training.
  • Assistance:
    Assists other education support personnel for the purpose of supporting them in the completion of their work activities.
  • Completes other duties as assigned.
• Specific Support for Weber Online K-12 and Innovation Online
  • Prepares for and helps carry out in-person activities with students, including, but not limited to, monthly social and material pick-up events, orientation/registration meetings, counselor meetings, back-to-school night, parent-teacher conferences, student testing, test proctoring, and graduation.
  • Tracks and reaches out to students/guardians regarding…